A/A Administrative Aide

General Dynamics Electric Boat • New London, CT

18h

About The Position

Department 425 Electrical Systems Software and Cybersecurity requires an Administrative Aide to support daily office operations. Applicant must possess a high degree of professionalism, be able to maintain confidentiality with all business & personnel matters, and be capable of prioritizing and multi-tasking in a fast-paced environment. Applicant must be able to support time-critical assignments and interface with all levels of management throughout the facility. Job assignments include, but are not limited to the following: Create, format and issue technical correspondences to internal and outside organizations based on department employee input Maintain electronic and hard copies of department files Arrange business travel and generate expense reports Arrange meetings and manage conference rooms Prepare IT service requests, computer system access requests, and communication work orders Manage department facility maintenance and information technology requests and supplies Manage department organizational charts, seating, employee databases and evacuation plans

Requirements

• High school diploma or equivalent
• 4-8 years of Administrative/Secretarial experience in an office setting
• Typing proficiency of at least 45 Words Per Minute (WPM)
• Ability to obtain a DOD Secret security clearance
• Collaborative and team oriented with excellent interpersonal skills
• Intermediate to advanced proficiency with Microsoft Office Suite
• Strong attention to detail and problem solving skills
• Strong computer skills
• Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks and adjust to changing priorities
• Independently complete assignments with minimal oversight

Nice To Haves

• Familiarity with Concur Travel
• Knowledge of Electric Boat correspondence formatting

Responsibilities

• Create, format and issue technical correspondences to internal and outside organizations based on department employee input
• Maintain electronic and hard copies of department files
• Arrange business travel and generate expense reports
• Arrange meetings and manage conference rooms
• Prepare IT service requests, computer system access requests, and communication work orders
• Manage department facility maintenance and information technology requests and supplies
• Manage department organizational charts, seating, employee databases and evacuation plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees