Administrative, Accounting & HR Assistant

Hokanson Companies, Inc.•Indianapolis, IN

About The Position

Hokanson Companies, Inc. is a trusted name in commercial real estate, providing exceptional service and expertise for over 87 years. We are seeking a highly motivated and intelligent professional to join our team and support our CEO, CFO and Controller. Position Overview: We are looking for an individual with strong administrative skills who can perform basic accounting functions and assist with HR responsibilities. This role requires exceptional organizational ability, attention to detail, and proficiency in Microsoft Office applications. The ideal candidate will be resourceful, proactive, and capable of handling confidential information with integrity.

Requirements

Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Basic knowledge of accounting principles and experience with accounting tasks
Familiarity with HR processes such as onboarding and benefits administration
Excellent organizational and time management skills
Strong analytical and problem-solving abilities
High level of intelligence, discretion, and professionalism

Nice To Haves

Prior experience in administrative, accounting, or HR roles preferred

Responsibilities

Provide administrative support to the CEO, CFO and Controller
Assist with accounting tasks such as data entry, reconciliations, and invoice processing
Prepare and maintain reports, spreadsheets, and presentations using Microsoft Office
Manage calendars, schedule meetings, and coordinate communications
Organize and maintain electronic and physical files
Support special projects (including the utilization of AI) and ensure timely completion of tasks
Assist with onboarding new employees
Coordinate benefit enrollment and administration
Post job ads and manage candidate communications
Maintain HR records and ensure compliance with company policies