Administration Officer

Osmoflo HR System•Burton, MI

8d•Onsite

About The Position

As the Administration Officer, you will be the first point of contact for staff, visitors, and clients — representing Osmoflo with professionalism, warmth, and confidence. You’ll manage the reception area, support HR and payroll processes, coordinate office activities, and ensure our facilities and meeting spaces operate seamlessly. You’ll also contribute to continuous improvement initiatives and support a strong safety and quality culture across the office. This role is ideal for someone who enjoys variety, thrives in a dynamic environment, and takes ownership of their work, bringing a strong customer‑service mindset to everything they do.

Requirements

Experience in reception and/or administration roles
Strong interpersonal skills with empathy and patience
Ability to build strong internal relationships
Intermediate to advanced Microsoft Office skills (especially Excel)
Experience providing administrative support to People, Culture & Safety, HR, payroll teams
Proven ability to prioritise tasks and manage competing deadlines

Nice To Haves

Experience with HRIS systems (e.g., ELMO, Employment Hero)
Experience with payroll systems
Experience with Dynamics 365 Business Central or similar ERP systems
Relevant administration qualification

Responsibilities

Greet visitors and manage incoming calls with professionalism and care
Ensure all visitors are signed in
Manage reception emails and direct enquiries to the appropriate teams
Assist with onboarding tasks, including swipe card access
Support payroll processes including timesheet entry, data management, and record keeping
Maintain personnel files in line with audit and compliance requirements
Assist with HR tasks such as updating documents, posting job ads, reference checks, and HRIS data entry
Maintain reception, kitchen, and staff areas to a high standard
Manage mail, couriers, deliveries, and office supplies
Coordinate travel bookings, in‑house events, training sessions, and catering
Raise purchase orders and process invoices in Dynamics 365 Business Central
Assist with Cab charge management and monthly reconciliations
Prepare high‑quality documents and correspondence as required