Administration Manager

Burrtec•Jurupa Valley, CA

13d•$80,000 - $95,000

About The Position

The Administrative Manager is responsible for overseeing and coordinating all administrative functions at the Burrtec’s MRF/Transfer Station (MRFTS) division. This role ensures consistency, accuracy, and compliance in administrative operations, and customer service. The Administrative Manager partners with Corporate Accounting, Division Management, and Operations teams to maintain standardized practices, optimize workflows, and support divisional and regional objectives.

Requirements

Bachelor’s degree in Business, Accounting, or a related field required.
Minimum 5 years of administrative management experience.
Advanced proficiency in Microsoft Excel, Word, and related business systems.
Deep understanding of administrative and accounting principles.
Valid California Driver’s License required.
Must be able to work extended hours as necessary to meet project deadlines or operational needs.

Nice To Haves

Experience in waste management, logistics, or industrial operations is strongly preferred.
Demonstrated success in implementing process improvements and managing cross-functional projects.

Responsibilities

Oversee and manage administrative functions at the MRFTS divisions.
Implement standardized administrative policies, procedures, and processes.
Ensure compliance with corporate accounting, finance, and audit standards.
Provide training, perform audits, and ensure adherence to Burrtec standards.
Lead administrative onboarding, training, and continuous education programs for administrative and scale house personnel.
Assist with the evaluation of processes to improve accuracy, timeliness, and data integrity.
Collaborate with Corporate Accounting and IT to integrate administrative functions with enterprise systems (e.g., ADP, scale house software, purchasing workflows).
Monitor KPIs related to administrative performance, customer billing accuracy, and compliance deadlines.
Support implementation of new technology platforms or system upgrades within the MRFTS division.
Ensure all required administrative reports, reconciliations, and records are accurate and submitted timely.
Coordinate with division and corporate teams to support audits, financial reviews, and operational reporting.
Assist with budget tracking, cost allocation, and performance analysis for administrative functions.
Enforce adherence to company policies, internal controls, and regulatory requirements.
Lead division team in resolving customer inquiries or billing concerns.
Serve as a liaison between administrative staff, scale house operators, and management.
Foster a collaborative, service-oriented culture within the administrative team.
Provide leadership, coaching, and direction to administrative team members.
Prepare reports, conduct analysis, and recommend process improvements.
Participate in division meetings and strategic planning sessions.
Perform other duties as assigned by management.