Administration Manager

Montana State University, Inc•Bozeman, MT

65d

About The Position

This position provides programmatic and fiscal management for all aspects of the Graduate School and University-wide initiatives, as well as managing the HR functions for the Dean's Office. This position establishes, monitors, and manages budgets; maintains and reconciles 25 indexes (including grant, designated, state and foundation accounts) totaling approximately $4 million; prepares a wide variety of reports for administrative use by department and/or granting agencies. Other duties may be assigned as related to the general administrative conduct and oversight of the Graduate School and supervision of one staff member.

Requirements

Bachelor's degree in business or related field and/or substantial experience performing financial management and administrative leadership in an academic setting or an equivalent combination of education and/or experience.
Demonstrated experience in budgeting, as well as in managing, monitoring, and reconciling fiscal records including researching, compiling, analyzing, and interpreting financial information and generating fiscal reports.
Demonstrated experience coordinating and implementing projects, goals, and initiatives.
Demonstrated proficiency in appropriate computer systems and relevant software programs, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Nice To Haves

Advanced training o credentials related to job duties and responsibilities.
Experience working in higher education.

Responsibilities

Budget and fiscal oversight of the entire portfolio of funds within the Graduate School, including budget planning, forecasting and analysis.
Advise and consult with the Dean on establishing budgetary priorities and a budget that incorporates these goals and priorities. This includes working with directors and administrative staff on budget expectations.
Administers graduate appointments for the entire MSU-Bozeman campus.
Develops appropriate procedures and guidelines to improve efficiency related to budgeting, fiscal management, facilities, technology, and administrative services.
Responsible for working with the Dean to assess the Graduate School's staffing needs while maintaining consistency with goals and priorities, writing appropriate position descriptions, coordinating recruitment efforts and serving as a resource throughout the hiring process.
Addresses payroll issues and reconciling of payroll accounts.
Manage Annual Review process for The Graduate School.
Serves as the primary point of contact between the Graduate School and the university administrative offices/services (i.e., Budget Office, University Business Services, Human Resources, and Facilities Services, etc.). as well as the Provost's Office administrative staff.
Supervises the project manager position in the Graduate School.
Advise departments on Graduate Appointment policies and procedures.
Provides training to and serves as a resource for graduate support staff in these departments and assists these students with tuition waiver questions and issues.
Collaborating with HR and the Dean re: the implementation and rollout of the new Collective Bargaining Agreement Implementing and managing New Graduate Dean Initiatives.