Administration C

L3HHCM20

19d•$57,000 - $106,000

About The Position

L3Harris Technologies, Inc., is seeking an experienced administrative assistant in support of multiple programs and the Wickham campus location. The administrative assistant provides comprehensive administrative support to an individual and several program teams operating from the L3Harris, Chantilly, VA location by managing calendars, scheduling meetings, handling phone calls, managing correspondence, maintaining files, ordering office supplies, and performing other clerical tasks, ensuring smooth office operations while demonstrating strong organizational and communication skills. This role requires proficiency in office software (Microsoft O365 suite) and a high level of attention to detail. In addition, specific tasks include timecard assistance with team members, processing Overtime Authorizations, maintaining email distribution lists, personnel in-processing/out-processing, planning team-building and moral events and managing conference room schedule calendars and deconfliction according to business priorities.

Requirements

Possess active TS/SCI Security Clearance.
Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

Nice To Haves

Ability to plan and prioritize tasks to meet deadlines
Ability to adapt to changing priorities
Ability to identify issues, analyze situations, and develop solutions
Proficient in Word, Excel, PowerPoint, and Outlook.
Clear and concise verbal and written communication
High level of accuracy and meticulousness in completing tasks
Efficiently managing workload and prioritizing tasks
Maintaining discretion when handling sensitive information

Responsibilities

Calendar Management: Scheduling meetings (internal and external), appointments, and travel arrangements for executives and team members.
Communication Management: Answering and directing phone calls, managing email correspondence, and distributing information.
Document Management: Preparing and distributing documents, letters, reports, and presentations.
File Maintenance: Organizing and maintaining physical and electronic files, ensuring proper document retrieval.
Office Administration: Ordering office supplies, managing inventory, and coordinating office services.
Meeting Support: Preparing meeting spaces and supporting meetings (both internal and customer). Coordinating catering for meetings.
Travel Coordination: Arranging travel accommodations, including booking flights, hotels and rental cars. Completing Expense reports for submission.
Data Entry: Entering and updating information into spreadsheets and databases.
Reception Duties: Greeting visitors and managing front desk operations.
Security Clearance & Common Access Card: Tracking and coordinating with Security for personnel processing requests.