Administration Assistant | Part-Time | Palm Beach County Convention Center

Oak View Group•West Palm Beach, FL

7d•$18

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Adminstration Assistant will coordinate process and procure equipment, tools, supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support. This role will pay an hourly rate of $18.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until April 24, 2026. About the Venue The Palm Beach County Convention Center is a multi-purpose facility in West Palm Beach, Florida, managed by the Oak View Group. The Center features a 100,000 square-foot exhibit hall, a 22,000 square-foot ballroom and 21,000 square feet of flexible meeting space, as well as connecting to the 400-room Hilton West Palm Beach.

Requirements

High School education or equivalent.
Minimum 1+ years as an office administrative assistant.
Effective communication, both orally and written.
Ability to multi-task in a fast-paced environment.
Ability to support staff of 40+ employees.
Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.
Database experience and knowledge.
Must be organized and able to follow through with direction from the Director of Operations.
Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc.

Responsibilities

Maintain County database (MicroMain) for PBCCC for all PMs, CMs and projects as outlined by PBCBOCC for work orders and monthly report.
Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering depts.
Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
Department meeting minutes.
Purchase orders.
Order and maintain office supplies for Operations and overhead for building, i.e., papers and toners.
Coordinate and procure all uniforms and premium items for Operations departments.
Receive deliveries of all equipment, tools, and supplies from FF&E requests and Purchase Orders.
Coordinate multiple projects as assigned by Director of Operations and General Manager.
Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
Maintain operations departments filing system.