Administration and Facilities Co-op

Arrowstreet Capital•Boston, MA

41d•$21 - $29•Onsite

About The Position

Co-op Program Overview Arrowstreet Capital is a Boston-based systematic investment firm that manages global equity portfolios for institutional investors around the world. The Arrowstreet Co-op Program provides an exciting opportunity to learn about the institutional asset management industry and Arrowstreet as a company while gaining deep experience within a specific function. The co-ops are highly valued members of the team and participate in team meetings, perform business-critical work and receive real-time, balanced feedback. They enjoy all the perks of being an employee at Arrowstreet, including a warm and friendly work environment and a relaxed, business-casual dress code. The co-ops across the organization come together on a regular basis to meet members of the firm’s leadership and to learn about all aspects of the investment management process. Responsibilities The Administration & Facilities Team is the face and first point of contact at Arrowstreet. We strive to maintain a polished, professional, and courteous reception experience. We are responsible for continuously ensuring that the firm’s administrative operations and workspace are running effectively and efficiently. We are a collaborative, communicative, helpful, and cohesive team. This hands-on role is responsible for coordinating, managing, and completing all Reception/Facilities related tasks including: Responsible for facilitating completion of daily tasks Visitor management Manage workspace requests such as: Facilities repair & HVAC management Catering Management Monitor conference room calendars & resolve conflicts Maintain Outlook calendar for team Order & stock office & kitchen supplies Coordinate all document archiving & shredding services Maintain team data lists in Excel, Confluence and Jira Additionally, the co-op will: Monitor and collect various communications for management review/approval. Assist Administration & Facilities Manager with building security and coordinating emergency safety drills. Assist with annual Administration & Facilities budget. Facilitate and lead various projects to ensure timely completion. Collaborate with Administration & Facilities Manager on day-to-day and ad-hoc projects as needed. Qualifications Please note this role includes hands-on direct experience working in a fast-faced, dynamic environment. Given the nature of this work, this hire should anticipate being in-person at our Boston office 5 days per week.

Requirements

Familiarity with answering/directing phone calls, greeting guests, managing catering process, managing Outlook calendars and conference room schedules.
Microsoft Excel skills and comfort and proficiency with Outlook & Word.
Demonstrate strong organizational skills.
Ability to work in an independent, self-directed manner and to perform equally well as part of a team.
Ability to follow through and deliver on management-directed tasks and provide ongoing feedback and communication to manager and team.
Drive, energy, enthusiasm, maturity and confidence.

Responsibilities

Responsible for facilitating completion of daily tasks
Visitor management
Manage workspace requests such as: Facilities repair & HVAC management
Catering Management
Monitor conference room calendars & resolve conflicts
Maintain Outlook calendar for team
Order & stock office & kitchen supplies
Coordinate all document archiving & shredding services
Maintain team data lists in Excel, Confluence and Jira
Monitor and collect various communications for management review/approval.
Assist Administration & Facilities Manager with building security and coordinating emergency safety drills.
Assist with annual Administration & Facilities budget.
Facilitate and lead various projects to ensure timely completion.
Collaborate with Administration & Facilities Manager on day-to-day and ad-hoc projects as needed.