Administrate Assistant

TAK Broadband•Dallas, TX

1d•$25 - $30•Onsite

About The Position

TAK Broadband is a leading end-to-end U.S. fiber broadband network construction contractor operating in 42 states. It builds more than just networks; it connects communities to new valuable digital opportunities. TAK offers comprehensive service solutions, from construction to drops to fulfillment. TAK’s ecosystem of partners allows it to successfully complete every project starting from the first point of conception. This includes engineering teams, distributors, and more than 100 qualified construction crews with extensive experience across all ISP types and markets; over 300 experienced bury drop crews; and more than 700 professional technicians. We are seeking an experienced Operations Controls Admin Assistant to join our team in Dallas, TX. In this role you will serve as the first point of contact for the office while providing comprehensive administrative support to the Operations Controls team. This is an in-office support role working daily from our Dallas office located at 4001 Airport Freeway, Suite 590, Bedford TX 76021 Dallas, TX

Requirements

2+ years of administrative assistant, office coordinator, or similar experience
Exceptional organizational skills with strong attention to detail
Prior experience in fleet management, logistics, transportation, or a related field a plus
Familiarity with fleet management software or similar database/tracking tools a plus
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Professional, friendly demeanor with a customer-service mindset
Ability to handle sensitive and confidential information with discretion
Prolonged periods of sitting at a desk and working at a computer workstation
Extended computer and screen use throughout the day, including data entry and document management
Ability to lift, carry, and manage deliveries and office supplies — occasional lifting of up to 25–30 lbs may be required
Regular walking between office areas, floors, or departments as part of daily duties
Ability to remain on your feet for periods of time when managing the front desk or coordinating deliveries
Professional private office and cubicle environment
On-site free parking available for all employees
Regular interaction with staff, visitors, and delivery personnel throughout the workday
May be exposed to varying noise levels consistent with a busy office setting
Must provide a valid government-issued photo ID for verification; a driver’s license is required if the role involves driving
Passing of all pre-employment requirements (MVR, Background Check, Drug Screen)

Nice To Haves

Prior experience in fleet management, logistics, transportation, or a related field a plus
Familiarity with fleet management software or similar database/tracking tools a plus

Responsibilities

Provide day-to-day administrative support to the Operations team
Serve as the day-to-day liaison with field project teams
Manage and maintain records, documentation, and digital filing systems
Assist team with vehicle scheduling, maintenance appointments, inspections, and service records
Assist with data entry, weekly and monthly reporting, and preparation of summaries and dashboards
Assist with monitoring compliance documentation including registrations, insurance certificates, and driver records
Handle ad hoc administrative projects and research tasks as directed
Serve as the welcoming first point of contact at the front desk, greeting visitors and guests professionally
Answer and direct incoming phone calls to the appropriate team members
Receive, sort, and distribute incoming mail and deliveries; coordinate outbound shipments
Coordinate office lunch orders and catering for team meetings and events
Manage the conference room calendar and ensure meeting spaces are set up and presentable
Maintain office supplies inventory and place orders as needed to keep the office well-stocked
Assist with onboarding logistics for new employees in office, including desk setup and access provisioning
Flexible to additional tasks assigned as needed