Admin Support

Connect Staffing•Anaheim, CA

1d•Onsite

About The Position

Connect Staffing is seeking a highly organized and detail-oriented Administrative Assistant to support daily office and distribution center operations in California. This is a full-time, on-site role in a fast-paced environment that requires strong administrative, customer service, and accounting support skills. Schedule: Monday through Friday 8:30 am to 5:00 pm

Requirements

Minimum 2 years of administrative and customer service experience.
Minimum 1 year of accounts receivable/accounts payable (AR/AP) experience.
Associate’s degree or relevant certification.
Ability to work a full-time, on-site schedule at a Distribution Center in California.
Strong written and verbal communication skills.
Proficiency with Microsoft Office and general computer systems.

Nice To Haves

Prior experience using accounting, inventory, or warehouse management systems such as QuickBooks or IMS/WMS is a big plus!

Responsibilities

Create and update monthly marketing copy for product catalogs.
Answer, screen, and transfer phone calls, emails, and inquiries professionally.
Draft, edit, proofread, and format internal and external correspondence, reports, and documents.
Coordinate communication and information flow between departments and administrative staff.
Maintain organized physical and digital files, records, and databases.
Prepare regular reports by gathering and summarizing data.
Create and update spreadsheets, reports, and presentations as needed.
Greet employees, customers, and visitors and provide general office support.
Enter customer orders through the online ordering system.
Generate invoices, process BOLs, payments, returns, and chargebacks using accounting software.
Coordinate with shipping carriers regarding pickups and shipping discrepancies.
Order and manage office supplies with management approval.
Handle incoming and outgoing mail and packages.
Assist with office events and general office upkeep.
Perform additional administrative duties as assigned.