Admin Support / Scale Clerk

Arcosa Careers•Newberry, FL

1d•Onsite

About The Position

We are currently seeking an Administrative Support / Scale Clerk, based out of our Newberry, FL plant near Gainesville, FL. The Administrative Support / Scale Clerk plays a key role in daily plant operations by supporting scale house activities, assisting with office functions, and helping coordinate communication across teams, customers, and vendors to keep the operation running smoothly. This role involves supporting daily plant operations through a combination of administrative and scale house functions, including obtaining, sorting, and organizing sales tickets for materials and deliveries, maintaining accurate customer, job, and load information, and entering, tracking, and maintaining purchase orders and related documentation. The clerk will also answer phones, assist customers and drivers, route inquiries appropriately, and support dispatch and logistics by relaying information and helping coordinate truck flow as needed. Key responsibilities also include backing up scale house operations, processing tickets, assisting with inbound and outbound trucks, maintaining organized files and operational records to support reporting and compliance needs, ordering, stocking, and managing office supplies, and providing day to day administrative support to the Plant Manager and plant leadership. The position requires building and maintaining effective working relationships with internal teams, customers, vendors, and drivers to support smooth operations, and assisting with daily office and operational needs as they arise.

Requirements

Strong customer service skills with a professional and solutions-oriented approach
Ability to multitask, prioritize, and stay organized in a fast-paced, production environment
Strong written and verbal communication skills
Proficient in Microsoft Office and data entry systems
Basic math skills and attention to detail
Ability to handle confidential information appropriately
Ability to work in an office within an active plant environment
Ability to sit for extended periods and occasionally lift up to 20 pounds

Nice To Haves

1+ years of administrative, operations, or office support experience preferred

Responsibilities

Support daily plant operations through a combination of administrative and scale house functions
Obtain, sort, and organize sales tickets for materials and deliveries
Maintain accurate customer, job, and load information
Enter, track, and maintain purchase orders and related documentation
Answer phones, assist customers and drivers, and route inquiries appropriately
Support dispatch and logistics by relaying information and helping coordinate truck flow as needed
Back up scale house operations, including processing tickets and assisting with inbound and outbound trucks
Maintain organized files and operational records to support reporting and compliance needs
Order, stock, and manage office supplies
Provide day to day administrative support to the Plant Manager and plant leadership
Build and maintain effective working relationships with internal teams, customers, vendors, and drivers to support smooth operations
Assist with daily office and operational needs as they arise
Perform other duties as assigned