Admin Specialist I

State of North Carolina

7d • Onsite

About The Position

We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you The Administrative Specialist Position is located at Edgecombe YDC in Rocky Mount, NC.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Human Resources experience in a "generalist" type role with knowledge of a variety of HR areas.
• Human Resource experience that has serving a team with 20 or more employees
• Demonstrated experience entering employee's time using HR time management systems
• Experience with North Carolina State HRIS systems.

Responsibilities

• Maintains a filing system that includes employee personnel files, timesheets, and monthly reports.
• Serves as the facility Time Administrator, Workers Comp/FMLA Administrator.
• Handles hiring process for facility and communicates with JJ HR and CHR.
• Processes HR actions such as LOA requests, separations, pay actions.
• Serves as point of contact for worker's compensation claims including completing and submitting claims to Workers Compensation third party administrator and ensures that the incidents are documented on the OSHA log/summary.
• Composes written correspondences, answers telephones, takes and delivers messages, and processes incoming and outgoing mail and parcel packages and deliveries.
• Performs miscellaneous administrative duties assigned by the Director and Business Officer and serves as backup for the administrative reception desk as the initial point of contact for all visitors and staff.
• Serves as the back up for the facility Business Officer with duties that include : motor fleet management of on site vehicles, processing invoices, entering and receiving E-Procurement requistions , obtaining e-quotes for goods and services, monitors updates in NCFS, and assists with p card purchases reconiliation.

Benefits

• This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED