Admin Programs Officer

State of Oklahoma

10d • Onsite

About The Position

Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family. Position is located in Management Services Division - Central/Dept Services at DRS State Office in Oklahoma City. Essential Functions: Position will oversee all construction projects across the state. Position will be responsible for updating the project cards, running weekly meetings with upper management, keeping track of pay applications, PO’s and change orders. Position serves as the liaison between the field office, DRS purchasing, OMES, CAP and any consultant (A&E) on the project. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required.

Requirements

• Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative or professional experience in business or public administration for each year of the required education.
• One year of technical administrative experience may be applied for one year only of the required experience.
• Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
• NOTE: No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.
• Knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices.
• Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units.
• Some positions will require that applicants be willing and able to perform all job-related travel.
• Applicant must be willing to perform all job-related travel.

Nice To Haves

• Experience with construction projects and project management
• Certified Procurement Officer
• PeopleSoft Financials
• Microsoft Office Suite
• Smartsheet

Responsibilities

• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures, and develops contract or grant proposals.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.
• Position will oversee all construction projects across the state.
• Position will be responsible for updating the project cards, running weekly meetings with upper management, keeping track of pay applications, PO’s and change orders.
• Position serves as the liaison between the field office, DRS purchasing, OMES, CAP and any consultant (A&E) on the project.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees