Admin Exec Coord, School of Arts & Sciences
About The Position
The School of Arts & Sciences (SAS) at Hunter College, the largest academic unit within the City University of New York (CUNY), is home to over 460 full-time faculty across 30 + departments and interdisciplinary programs. Serving more than 15,000 undergraduate and 4,000 graduate students, SAS delivers the majority of Hunter's general education curriculum and a wide array of disciplinary and pre-professional degree pathways. The Admin Exec Coordinator will play a vital role in supporting the School of Arts & Sciences. This position reports to the dean with dotted line report to Admin Exec Officer of the School of Arts and Sciences. The position will collaborate with multiple offices to facilitate effective communication, coordinate meetings, and assist with administrative functions across the institution. Additionally they will have significant interaction with senior leadership and key stakeholders. In addition to CUNY Title Overview, responsibilities include but are not limited to the following: Regularly providing updates on the progress of the search process, including any delays, issues, or decisions needed from the Dean. Facilitate the submission of search related documents through the appropriate channels for approval to assist with ensuring compliance with institutional policies. Prepare agendas, take minutes, and ensure follow-up actions for faculty meetings, committee meetings, and other events. Maintain accurate and up-to-date records, files, and databases related to faculty activities, budgets, and projects. Collaborate with the Finance Managers to assist with verifying and reconciling RF purchasing card expenditures and OTPS Tax Levy expenditures, ensuring accuracy, timeliness, and policy compliance. Assist with data collection, synthesis, and analysis for Dean's Projects to inform strategic decisions. Manage the Dean's calendar and maintaining accurate contact lists to support scheduling and communication. Coordinate time and leave processes for Dean's Office staff, ensuring compliance with applicable policies and timely approvals.
Requirements
- Bachelor's degree is required.
- Prior administrative experience in a fast-paced work environment is highly preferred.
- Evidence on excellent interpersonal, oral, and written communication skills
- Strong working knowledge of Microsoft Office programs and other tools including Word, Excel, PowerPoint, Teams, Zoom, and Doodle, and willingness to learn new technologies
- Ability to work both collaboratively and independently to complete multiple tasks.
- Expected to uphold strict confidentiality in handling sensitive information and demonstrate professionalism in all interactions with faculty, staff, and external partners.
Nice To Haves
- Prior administrative experience in a fast-paced work environment is highly preferred.
Responsibilities
- Regularly providing updates on the progress of the search process, including any delays, issues, or decisions needed from the Dean.
- Facilitate the submission of search related documents through the appropriate channels for approval to assist with ensuring compliance with institutional policies.
- Prepare agendas, take minutes, and ensure follow-up actions for faculty meetings, committee meetings, and other events.
- Maintain accurate and up-to-date records, files, and databases related to faculty activities, budgets, and projects.
- Collaborate with the Finance Managers to assist with verifying and reconciling RF purchasing card expenditures and OTPS Tax Levy expenditures, ensuring accuracy, timeliness, and policy compliance.
- Assist with data collection, synthesis, and analysis for Dean's Projects to inform strategic decisions.
- Manage the Dean's calendar and maintaining accurate contact lists to support scheduling and communication.
- Coordinate time and leave processes for Dean's Office staff, ensuring compliance with applicable policies and timely approvals.
Benefits
- CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
- We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
- Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
1,001-5,000 employees
