Admin Env Safety/Compliance Coord

Mass General Brigham•Dover, NH

7d•$18 - $24•Onsite

About The Position

Site: Wentworth-Douglass Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Monday - Friday 6:30am - 3:00pm in the Plant Operations department. Job Summary This position is located in our Plant Operations Department and will be responsible for N95 fit testing mgmt & compliance, hazardous waste filings, greeting & contacting vendors and answering calls from employees requesting service (similar to a help desk) and other administrative tasks to support department operations. Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Requirements

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred
Administrative Assistant Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.

Nice To Haves

Familiarity with medical terminology.

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Performs other duties as assigned
Complies with all policies and standards
N95 fit testing mgmt & compliance
Hazardous waste filings
Greeting & contacting vendors
Answering calls from employees requesting service (similar to a help desk)
Administrative tasks to support department operations