Contract Compliance Admin

The Michaels Organization • Coronado, CA

7d • $36 - $41

About The Position

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives – ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day. The Contract Compliance Administrator is responsible for administering contract scopes of work, reviewing contractor performance, and preparing final acceptance documentation for executed contracts. Under the direction of the Contract Supervisor, this position acts as a key liaison between project leadership and external vendors, ensuring that contractual agreements for new and ongoing projects are executed efficiently and in compliance with all regulations. The Administrator helps to manage the full lifecycle of the contract process, from project research and RFP drafting to final closeout and payment authorization, collaborating closely with the Contract Supervisor, Operations Manager, Facility Director, and Community Director.

Requirements

• Minimum 3 years of experience in a similar role (contract administration, compliance, or procurement).
• Effective Project Management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in Google Workspace (Drive, Docs, Sheets, Forms).
• High school diploma or equivalent required.
• Valid Driver's License and acceptable driving record.
• Excellent oral and written communication skills.
• Exceptional organizational skills and attention to detail are critically important.
• Ability to keep accurate records and maintain audit-ready files.
• Ability to handle multiple, shifting priorities and be accountable for results.
• Must present a professional business appearance.

Nice To Haves

• Knowledge of federal contracting regulations, including OSHA and Davis-Bacon, is preferred to ensure vendor compliance.
• Bachelor’s degree in a related field is preferred.

Responsibilities

• Administer the contracting process once agreements are finalized, serving as the primary point of contact for outside contracting representatives.
• Assist project leadership in preparing contractual agreements for new and ongoing projects, ensuring accuracy and completeness.
• Coordinate with vendors to ensure all scopes of work are completed strictly based on contract terms.
• Proactively notify leadership of upcoming contract expirations and recommend necessary renewals or re-bids.
• Act as the main liaison with external contracting representatives to facilitate clear communication.
• Develop and implement effective procurement proposals to optimize operational efficiency and cost-effectiveness.
• Prepare and analyze bid comparisons to identify the best value and assist leadership in vendor selection.
• Research and interpret regulations to update contracts and ensure strict compliance with applicable local, state, and federal laws.
• Confirm scopes of work are met and authorize/process change orders as necessary.
• Identify opportunities for cost-saving ideas and process improvements within the procurement cycle.
• Monitor and evaluate contractor performance to identify needs for changes to existing contracts or termination of services.
• Provide regular progress reports on vendor performance to project leadership.
• Review and maintain a comprehensive contract summary for all ongoing and future contracts.
• Manage final closeout reporting prior to authorizing final payment to vendors.
• Provide strategic input for current and proposed contracts during the budget creation process.
• Coordinate all necessary site visits required for the contract verification process.
• Complete Ad Hoc reporting
• Other duties as assigned.

Benefits

• competitive wage
• a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc.
• generous paid time off
• a 401 (k) plan with a company match
• Michaels Employee Scholarship Program
• various professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees