Admin Asst Sr Healthcare

University Of Michigan (The Regents @ Ann Arbor)•Ann Arbor, MI

32d

About The Position

This position plays a critical role in providing high quality administrative support to The Clinical Director, and the ECMO Team. This position will include administrative duties for general office work including, but not limited to, the coordination of meetings, managing calendars, typing required documents, entering and reconciling payroll, personnel related work including job postings & hiring, budgetary reconciliation including processing journal entries, supply ordering using purchase orders/short codes, planning and processing travel/conference registration, and processing tuition reimbursement. Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Requirements

Four or more years' experience as an Administrative Assistant.
Associate degree or equivalent combination of education and experience is necessary.
Excellent verbal, written and interpersonal skills. Demonstrated ability to compose and produce professional correspondence.
Excellent organizational and multitasking skills including attention to detail.
Demonstrated ability to work independently and regularly exercise judgement in setting priorities.
Ability to work collaboratively and effectively with in a large team setting consistently demonstrating flexibility and commitment to embracing change.
Experience using ANSOS/OneStaff, M-Pathways, HRMS and Data Mart.
Experience with FMLA and Work Connections
Considerable experience in performing responsible office duties
Ability to perform at a high level within a team setting with a strong willingness to support co-workers and staff.
Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers.

Nice To Haves

Bachelor Degree
Proficient in Microsoft Word, Excel, PowerPoint.
Experience using Google DOCs and Qualtrics.
Experience reserving rooms for meetings/classes.
Excellent attendance record
Basic experience with e-mail systems
Reasonable knowledge of University Policies and Procedures.
Knowledge of Wolverine Access.

Responsibilities

Duties include but are not limited to providing administrative support to the Clinical Nurse Director for the CVC5 Moderate Care and ICU and other leadership positions (Clinical Nurse Supervisor, and Unit Based Committees).
Process, reconcile and submit biweekly and monthly payroll generated from One- Staff data, adhering to Department of Labor regulations, UM policies and Procedures and contracts.
Review Gross Pay Registers, make adjustments as necessary and ensure timely follow up with staff.
Prepare, submit and reconcile financial processes and statements such as travel and hosting expenses, tuition support, gift accounts, CONCUR, etc.
Prepare all personnel documentation including job postings, appointment changes, termination's, level changes, and all records/absences pertaining to personnel issues.
Maintain departmental personnel records.
Handle matters of a highly sensitive and confidential nature.
Maintain office supplies
Track certifications and renewals.