Admin Asst-MD

FedEx Freight•Memphis, TN

11h•$27

About The Position

POSITION OVERVIEW: Perform administrative duties in support of Managing Director(s) and functional department. ESSENTIAL FUNCTIONS: Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence and preparing presentations Sort, read and determine routing of incoming mail and maintain follow-up files as needed Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required Maintain personnel recordkeeping as required Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment Review vendor and professional invoices, prepare documentation for approval and handle follow-up if required Order and maintain office supplies and other materials as needed Gather and compile information for regular and adhoc reports as needed by management and other staff Comply with all applicable laws/regulations, as well as company policies/procedures Perform other duties as required Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Requirements

High School Diploma or General Education Diploma (GED) plus four (4) years of business related experience, which includes three years in an administrative support position
PC proficient with ability to use Microsoft Office Software, including but not limited to; Word, Excel, PowerPoint
Good typing/data entry skills
Good time management, organizational, multi-tasking and interpersonal skills
Ability to handle confidential information
Good verbal and written communication skills with good spelling, punctuation and basic grammar
Ability to work independently and as a team member

Nice To Haves

Depending on the functional area supported, additional knowledge, skills, abilities and experience may be preferred

Responsibilities

Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence and preparing presentations
Sort, read and determine routing of incoming mail and maintain follow-up files as needed
Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
Maintain personnel recordkeeping as required
Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
Review vendor and professional invoices, prepare documentation for approval and handle follow-up if required
Order and maintain office supplies and other materials as needed
Gather and compile information for regular and adhoc reports as needed by management and other staff
Comply with all applicable laws/regulations, as well as company policies/procedures
Perform other duties as required