Admin Asst,Assc

New Mexico State University•Las Cruces, NM

40d•$17•Onsite

About The Position

The New Mexico State University TRIO Student Support Services Program (TRIO SSS) invites applications for the position of Administrative Assistant, Associate. TRIO SSS is a federally funded TRIO program dedicated to helping college students graduate with their bachelor's degree through academic support and enrichment activities. This position provides essential administrative support to ensure efficient program operations, including bookkeeping, data management, and event coordination. We seek a detail-oriented and organized professional who is passionate about educational access and student success. Join our team and make a meaningful impact on the lives of first-generation students. Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Requirements

High School diploma or GED certificate.
One (1) years of experience related to the standard duties as outlined.
Completion of a post-secondary degree or certificate may substitute for years of experience.
Knowledge of administrative and clerical procedures.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Skill in records maintenance
skill in the use of operating basic office equipment
word processing and/or data entry skills
organizing and coordinating skills
receptionist skills.
Ability to perform simple accounting procedures.
Ability to communicate effectively, both orally and in writing.
Ability to maintain calendars and schedule appointments.
Ability to understand and follow specific instructions and procedures
ability to maintain confidentiality of records and information.
Ability to create, compose, and edit written materials.

Responsibilities

Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
Performs a wide variety of typing assignments which are sometimes confidential in nature.
Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
Makes travel and lodging arrangements, either directly or through travel agencies.
Orders, stocks, and distributes office supplies.
Performs a range of staff and/or operational support activities.
May serve as a liaison with other departments on basic administrative and/or operational matters.
Sorts, screens, and distributes incoming and outgoing mail.
Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
May instruct and oversee the activities of student employees performing the same type of work.
Greets and directs visitors, as and when appropriate.
Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
Performs miscellaneous job-related duties as assigned.