Admin Asst/App Processor

State of Virginia•Richmond, VA

63d

About The Position

Maintaining and controlling a proprietary applicant database. This includes entering data from applications in a timely manner, updating changes that may occur throughout the examination process, generating reports and letters from the database; Answering incoming calls with the assistance of the Receptionist and assisting with requests for information from applicants, other state agencies and the general public; Maintain the office and bar application files and manage the Board's records in accordance with office policy and state guidelines; Participate in the organization and accounting of testing materials in a secure manner; Forecasting future demands of goods and managing office inventory levels; Bar exam administration (all facets); Process bar exam applications and their progress until licensure; Process applications for the Law Reader Program and maintain applicants' progress throughout the three-year program; Process Foreign Legal Consultant applications; Actively support the Board, the Secretary, the Director of Character & Fitness and the Office Manager in the attainment of the Board's goals and mandates; Support and follow the guidelines and policies of the Board; Maintain the highest degree of client service satisfaction; Complete any and all tasks and special projects as directed by the Board, the Secretary, the Director of Character & Fitness and Office Manager in a timely and efficient manner; Mandatory in-state travel twice a year to help administer the bar exam. Travel time per exam is a minimum of three days.

Requirements

Strong communication abilities (verbal and written)
Problem solving and critical thinking
Attention to detail
Time management and organization skills

Nice To Haves

Excel and Word preferred
Understanding of legal procedures and laws

Responsibilities

Maintaining and controlling a proprietary applicant database.
Answering incoming calls and assisting with requests for information.
Maintaining office and bar application files and managing records.
Participating in the organization and accounting of testing materials.
Forecasting future demands of goods and managing office inventory levels.
Bar exam administration (all facets).
Processing bar exam applications and their progress until licensure.
Processing applications for the Law Reader Program and maintaining applicants' progress.
Processing Foreign Legal Consultant applications.
Actively supporting the Board, the Secretary, the Director of Character & Fitness and the Office Manager.
Supporting and following the guidelines and policies of the Board.
Maintaining client service satisfaction.
Completing tasks and special projects as directed.
Mandatory in-state travel twice a year to help administer the bar exam.