Admin Associate IV / Clinical Integration

Hartford HealthCare•Hartford, CT

About The Position

Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system. Position Summary: Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of the Population Health department. This role requires excellent organizational skills, attention to detail, and a high level of service. Includes interactions with internal and external customers handling confidential information. Responsible for managing schedules, recording minutes, preparing reports, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency. This position supports the Vice President of Medical Affairs, Senior Director of Population Health Operations, and team. Position is primarily Monday – Friday, days, with flexibility in scheduling required. Occasional evening availability is necessary with advance notice. This position contributes to the overall success of the organization by providing multi-dimensional, complex administrative support in a manner which requires self-direction, creativity and independent and discretionary judgment.

Requirements

Minimum: High school diploma or equivalent
Minimum: 3 years’ administrative experience
English
Excellent communication and interpersonal skills required
Computer proficiency
Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practice
Able to manage multiple competing priorities within a fast-paced and dynamic environment
Highly motivated, self-directed, executive presence
Demonstrates flexibility and responsiveness in interactions with colleagues at all levels
High level of professionalism and discretion in handling confidential and sensitive information
Ability to work well in a team structure
Attention to detail
Highly organized
Proficiency in Microsoft Office, PowerPoint, Excel, Outlook and other systems
Strong attention to detail and time-management skills

Nice To Haves

Preferred: Associate degree
Preferred: 5 years’ administrative experience with at least three years supporting a senior leader
Healthcare experience preferred

Responsibilities

Managing schedules and calendars for multiple leaders
Coordinating meetings with internal and external stakeholders
Creates, prepares and distributes meeting materials to attendees, including: reports, agendas, PowerPoint presentations, meeting minutes
Attends required meetings and prepares comprehensive meeting minutes
Coordinates and secures travel arrangements including conference registration, flights, hotel and transportation for VP and team, as needed
Creating Excel and PowerPoint reports and presentations for leadership
Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms
Assists with the onboarding of new team members including, but not limited to, ordering of IT equipment, completion of network access forms, inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members
Accepts and distributes mail correspondence
Maintains office supply inventory and ordering
Orders computer and phone equipment as requested by leader
Composing correspondence via email and in person
Booking conference room, training and office spaces
Participates in the planning and coordination of team building/team educational activities
Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources, Payroll, Timecards, or other issues impacting the organization
Coordinating events