Admin Assistant
About The Position
We are partnering with an innovative software-as-a-service (SaaS) company that is revolutionizing how large healthcare organizations manage their supply chains. Through their proprietary platform, OTTO, they provide a centralized system for managing millions in annual supply spend-delivering real-time insights, streamlined processes, and unmatched service. This is more than just a software company-they combine cutting-edge technology with hands-on support to help healthcare systems operate more efficiently and effectively. If you thrive in a fast-paced environment, love staying organized, and take pride in supporting leadership and operations, this is a great opportunity to grow your career. As an Administrative Assistant, you will play a key role in supporting company leadership and ensuring daily operations run smoothly. You'll also be part of the Data Support Team, gaining hands-on experience with internal systems and vendor platforms.
Requirements
- Exceptional attention to detail
- Ability to stay focused on repetitive, data-driven tasks
- Strong work ethic with a positive, team-oriented attitude
- Coachable, adaptable, and eager to grow
- Able to manage a fast-paced workload while maintaining accuracy
Nice To Haves
- Experience or exposure to the healthcare industry is a plus
- Advanced proficiency in Microsoft Excel (this is critical to success in the role)
- Strong comfort working in digital environments (online systems, vendor portals, research)
- Experience with Outlook/email management and organization
Responsibilities
- Support executive leadership with scheduling, meeting coordination, and note-taking
- Manage incoming/outgoing mail, bank deposits, and occasional local errands (mileage reimbursed)
- Retrieve and track vendor invoices and supporting documentation
- Maintain detailed Excel spreadsheets to track purchase orders, missing invoices, and backorders
- Research vendor portals to locate missing data and documents
- Reconcile client orders within the company's software platform
- Communicate and collaborate with internal teams and offshore data analysts
- Assist with additional administrative and operational tasks as needed
Benefits
- Opportunity to work alongside high-performing leadership
- A supportive, collaborative, and growth-focused culture
- Exposure to cutting-edge SaaS technology in healthcare
- Real opportunity for career advancement and long-term placement
- A company that values excellence, accountability, and teamwork
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
