ADMIN ASSISTANT (FULL TIME)
About The Position
Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Maintain and process all required employment documentation, including: Personnel Files, I 9’s, W4 Tax Filing Status, Background Checks, Drug Screening, 8850 Forms, etc. Onboarding and crossboarding new employees Administers employee recognition programs, climate surveys and action plans and employee engagement Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.
Requirements
- Must have prior administrative experience, including HR and finance functions.
- Experience with hiring systems and talent acquisition processes is highly preferred.
Nice To Haves
- Excellent computer skills, including Microsoft Office (PowerPoint, Excel, Word, Publisher).
- Excellent facilitation and communication skills, with the ability to engage learners, drive key outcomes, and apply strong organizational and planning capabilities.
- Proficient in setting up and managing audio-visual and presentation technology, including projectors, sound systems, and virtual meeting platforms
Responsibilities
- Maintain and process all required employment documentation, including: Personnel Files, I 9’s, W4 Tax Filing Status, Background Checks, Drug Screening, 8850 Forms, etc.
- Onboarding and crossboarding new employees
- Administers employee recognition programs, climate surveys and action plans and employee engagement
- Answer telephones and direct inquiries in a professional and client centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
- Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain clean and safe work environment; ability to perform job safely.
- Performs other duties as assigned.
Benefits
- Opportunities for Training and Development
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
- Free parking & shift meals!
- Holiday time off!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
