Admin Assistant (Affordable Housing experience)

Beach Front Property Management, Inc.•Long Beach, CA

65d•$19 - $22

About The Position

We are looking for an individual who shares our core values with a passion for property management and enjoys the fast-paced, “grow or die” work environment! This self-motivated individual will help the team excel and have a strong desire to learn. They will communicate with radical transparency while ensuring the customer always comes first. At Beach Front Property Management, we thrive on growth, transparency, and exceptional customer service. We are seeking an Administrative Assistant to help support our affordable housing portfolio and contribute to our success. The ideal candidate will be ready to work in a fast-paced environment and have a passion for serving others through affordable housing programs. The Administrative Assistant provides essential administrative support to the Regional Property Supervisor to ensure the efficient operation of the assigned affordable housing portfolio. This position is ideal for someone who is organized, detail-oriented, and excited to grow with a dynamic, fast-paced team.

Requirements

Proficiency in Microsoft Office Applications (Outlook, Excel, Word, Teams, etc.)
Strong communication and writing skills
Detail-oriented and able to multitask effectively
Customer-service oriented with strong interpersonal skills
Resourceful and capable of working independently in a fast-paced environment
Reliable transportation required
Must be able to lift up to 35 lbs
Ability to maintain confidentiality and professionalism at all times

Nice To Haves

Yardi Voyager software experience is a plus
Previous or relevant experience in property management, specifically affordable housing, is a plus
Experience with rental assistance programs (HACLA, LAHSA, etc.) is highly preferred

Responsibilities

Assist Regional Property Supervisors with day-to-day property management duties for affordable housing properties
Process bills and make bank deposits
Interact with residents, onsite managers, supervisors, and office staff
Organize and schedule meetings and appointments as directed by Supervisor
Maintain confidentiality and ensure privacy of sensitive information per company policy
Screen calls from residents, vendors, and managers
Manage incident reports, portfolio-wide violation correspondence, and assist with documentation related to rental assistance programs like HACLA, LAHSA, and other affordable housing programs
Perform additional administrative duties and assist with tasks as needed