Admin Assistant to Principal

Chapel Hill Independent School District (TX)•Tyler, TX

50d•$16 - $19

About The Position

Admin Assistant to Principal Primary Purpose: Primary role is to provide administrative support to the Junior High School Principal.

Requirements

High School Diploma or GED
Fifteen hours college credit with some business orientation or equivalent business school background, or two years experience as Education Secretary
Keyboarding and computer proficiency; Required proficiency in Microsoft Excel, Microsoft Word, and Microsoft Publisher
Computational, organizational, and communication skills
Texas Notary Public or ability to obtain

Nice To Haves

Three years of general clerical/secretarial experience preferred

Responsibilities

Answer phone calls; take messages; answer questions; redirect to the proper person
Perform duties of receptionist answering random walk-in questions from all campus employees, parents, students; redirect to appropriate person when necessary
Schedule appointments for teachers, parents, and students with the principal
Draft correspondence, type letters, maintain school and principal's calendar
Assimilate and type weekly bulletins to faculty
Type meeting agendas when requested
Coordinate the work of the office clerical personnel as directed
Compile and maintain data; generate reports as needed
Assists principal and accountant in preparing the annual budget/ bookkeeping
Verify that all TEA, local, state, and federal reports are processed completely and in a timely manner
Assists the principal to ensure that all documents leaving the campus are clear and precise and reflect the school's standards
Distribute documents, booklets, etc to members of the faculty and secure signatures when verifying receipts
Maintain the campus appraisal files for all employees, distribute and collect forms to submit to Human Resources
Maintain a working knowledge of the office machines to facilitate production of materials during summer months
Assist with sub duties/class coverage in Assistant Principal secretary absence
Assist in planning and organizing school events, assemblies, conference, etc.
Reconcile end of year checklist
Maintain Frontline records for payroll
Provide school-wide notary services
Assist in organizing all meetings on campus
Assist principal in all areas needed to make sure Junior High operates smoothly
Complies with directions and instructions from supervisor and performs other tasks and assumes such responsibilities as may be assigned
Maintains positive and cooperative working relationships with colleagues and others in the conduct of district business; demonstrates teamwork in daily activities
Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently
Provides complete and accurate information in the conduct of the campus and district business
Participates in staff development training programs to improve job performance
Participates in faculty meetings and special events as assigned
Review submitted timesheets weekly for accuracy and make any corrections as needed before it is submitted to the principal
Reconcile Frontline with skyward and assigned subs
Demonstrate behavior that is professional, ethical, and responsible
Comply with district policies, as well as state and federal laws and regulations
Adhere to the district's safety policies and procedures
Maintain confidentiality in the conduct of district business
Must be able to perform the essential functions of interacting with students and/or district employees in the specific work site assigned
Demonstrate regular and prompt attendance
Other duties as assigned