Admin Assistant - Senior (Orthopaedic Surgery, Shadyside)

UPMC • Pittsburgh, PA

2d

About The Position

University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Senior to join their team at Shadyside. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings or weekends!
This position will be responsible for scheduling surgeries, obtaining authorizations, and managing physician calendars. Other duties as assigned.
Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Requirements

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Responsibilities

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees