Admin Assistant I - Nursing

Irvine Ca • Irvine, CA

2d • $23

About The Position

Role: Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON). Essential Duties and Responsibilities include: To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily: Administrative/Faculty Front Desk Duties: Answering Phones, Greeting Guests, Screening Visitors. Support the Directors in administrative details: Manage meetings/commitments, conference calls etc. that fit the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning. Nursing Department Weekly Update Email. Monthly Faculty Staff Meetings: Coordinate Schedule, Prepare Agenda with Directors, Minutes. Office Supply Ordering & assist lab supply ordering (as needed). Event Planning: Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting. Mail & Package Distribution Filing Documents Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River. Assist with program accreditation: data collection, reporting, and correspondence with agencies. Monthly University Commencement meetings. Checkout textbooks to instructors/ record return of textbooks & assist in desk copy requests to vendor. Student/Clinical Add/Drop Forms Pinning Ceremony/Grad Prep: Programs, Awards (voting & creation). Graduation Applications 3 x year White Coat Ceremony Prep: Programs Academic Warning Communication DAS Testing Accommodations (documentation, test security, student placement) Monday through Friday. Taking minutes at student meetings with Directors. Student Name Changes/Name Tag Replacements. Supervise Student Employees Appeals: Student Communication, Committee Set Up & Minutes, Prep of documentation, Decisions Letters, filing documentation. Draft and mail preceptor certificates each semester

Requirements

• Bachelor's degree from a four-year college or university

Responsibilities

• Answering Phones, Greeting Guests, Screening Visitors
• Manage meetings/commitments, conference calls etc. that fit the Director of Nursing's schedule
• Prepare agendas, arrange meeting facilities and act as recording secretary
• Prepare minutes at assigned meetings, travel planning
• Nursing Department Weekly Update Email
• Coordinate Schedule, Prepare Agenda with Directors, Minutes for Monthly Faculty Staff Meetings
• Office Supply Ordering & assist lab supply ordering (as needed)
• Event Planning: Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting
• Mail & Package Distribution
• Filing Documents
• Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River
• Assist with program accreditation: data collection, reporting, and correspondence with agencies
• Monthly University Commencement meetings
• Checkout textbooks to instructors/ record return of textbooks & assist in desk copy requests to vendor
• Student/Clinical Add/Drop Forms
• Pinning Ceremony/Grad Prep: Programs, Awards (voting & creation)
• Graduation Applications 3 x year
• White Coat Ceremony Prep: Programs
• Academic Warning Communication
• DAS Testing Accommodations (documentation, test security, student placement)
• Taking minutes at student meetings with Directors
• Student Name Changes/Name Tag Replacements
• Supervise Student Employees
• Appeals: Student Communication, Committee Set Up & Minutes, Prep of documentation, Decisions Letters, filing documentation
• Draft and mail preceptor certificates each semester

Benefits

• Health, vision, dental, and life insurance
• Retirement plans with employer matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level