Admin Assistant, Billing Clerk | Canyon Road Auto Body

Lanphere Enterprises, Inc. • Portland, OR

4d

About The Position

Canyon Road Auto Body is hiring a detail-obsessed Administrative Assistant / Billing Clerk who takes pride in accuracy, organization, and getting things right the first time. This is a behind-the-scenes role — less customer-facing, more mission-critical.

If you enjoy clean numbers, orderly files, and being the person others rely on because you don’t miss things, this could be a great fit.
🔍 Why This Role Matters
Billing accuracy keeps our shop running smoothly and protects our reputation with customers, insurers, and vendors.
In this role, you are trusted to:
Ensure invoices, payments, and paperwork are accurate and complete (accounting experience most helpful)
Support management with reliable administrative and financial data
Catch discrepancies before they become problems
Keep systems organized so the shop can move fast without chaos
When you do your job well, problems never reach the front counter.
🎯 What Success Looks Like
Invoices and payments processed correctly and on time
Clean, audit-ready files with zero guesswork
Minimal rework due to missed details
Managers can trust your numbers without double-checking
You work independently, manage priorities, and meet deadlines
The office stays organized even during peak workload

Requirements

• Strong attention to detail and accuracy
• Comfort working with numbers, billing, and financial documents
• Ability to manage multiple tasks without losing precision
• Proficient in Microsoft Office
• Dependability, punctuality, and follow-through
• Professional, discreet, and organized work style

Nice To Haves

• Experience with CDK and CCC
• Automotive, collision repair, or insurance billing experience

Responsibilities

• Process and verify invoices, billing, and payments
• Manage customer and insurance files for accuracy and completeness
• Perform data entry and document audits
• Handle cash, checks, and credit card transactions accurately
• Support management with reporting and administrative tasks
• Maintain organized digital and physical filing systems
• Assist with general office operations as needed

Benefits

• Competitive pay
• Industry-leading benefits (Employer pays 80%+ of employee medical premiums)
• Medical, Dental, Vision, Pharmacy
• Weekly pay
• Paid time off starting Day 1
• Paid holidays + Birthday Off
• 401(k) with employer match
• Company-paid life insurance
• Employee Assistance Program
• Employee purchase plans
• Pet insurance and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed