Admin Assistant - Associate (Maintenance Dept)

UPMC • Harrisburg, PA

5h

About The Position

Join our team of Life Changers!
UPMC is hiring a Full-Time, Administrative Assistant to support the maintenance department in Harrisburg.
Schedule: Monday-Friday 7:00am-3:30pm
This candidate will be supporting the Foremen and Manager of the maintenance department.
Priority will be given to those that have medical administrative experience as this candidate will be responsible for opening work orders and submitting them to the joint commission from reports received.
Excellent benefits, a pleasant work environment, and friendly team are just a few of our perks. Apply today!

Requirements

• High School diploma or equivalent.
• Up to one-year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills

Nice To Haves

• previous medical office experience

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports.
• Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages.
• Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Benefits

• Excellent benefits
• pleasant work environment
• friendly team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED