Admin Assistant and Office Manager

RBC•Minneapolis, MN

8d•$50,000 - $85,000

About The Position

What is the opportunity? The primary purpose of this position is to provide office management and administrative support for the US WM Operations Senior Leadership team. The individual is responsible for creating an engaging office environment and positive interactions with all visitors and staff. This individual interacts extensively with various business lines as well as the functional units within the firm, providing service and support to both internal and external customers. The individual in the position is expected to be a knowledgeable senior level liaison for both Operations and RBC Wealth Management. The individual in the position is responsible for assuring that US WM Operations and the Senior Leadership team has the office management and administrative support necessary to ensure overall performance meets and exceeds the established industry and company standards for service, innovation, and professionalism. What will you do? Office Management: Oversee the daily administrative and operational tasks of US WM Operation’s office space, manage office supplies, and maintenance of office facilities. Liaising with Facilities, building management, external vendors and service providers to ensure the office infrastructure is maintained. Building strong relationships with reliable vendors ensures timely service and high-quality work. Coordinate and maintain calendars for multiple parties to ensure that activities are properly arranged and prevent conflicts by prioritizing requests for meetings from colleagues and direct reports. Handle office duties, such as answering and routing phone calls, responding to emails, answering routine questions and requests from Operations employees, vendors and internal clients on behalf of Operations. Focus on helping the Operations Senior Leadership Team coordinate a large amount of information, requests, and competing priorities by handling administrative duties on their behalf. Create and update documentation, Executive & Senior Leadership meeting agendas/minutes, presentations, spreadsheets, organizational charts, and emails as needed. Coordinate travel for Operations Senior Leadership; adjust itineraries and arrangements, as necessary. Assist in planning, coordinating and/or leading Operations activities, meetings, and events. What do you need to succeed? Must-have 4-year degree from an accredited university or equivalent OR High school diploma or equivalent AND 3+ years of securities, banking, technology, and/or job specific industry experience. 1+ year prior securities, banking, technology industry and/or job specific related industry. Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook). Comfortable in a position affording visibility and interface with senior management/executives. Strong Leadership, facilitation, negotiation, verbal & written communication skills to deal with senior executives. Nice-to-have 4-year degree from an accredited university in business, finance, or related field. What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact Work in a dynamic, collaborative, progressive, and high-performing team The good-faith expected salary range for the above position is $50,000 - $85,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan. RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that: Drives RBC’s high performance culture Enables collective achievement of our strategic goals

Requirements

4-year degree from an accredited university or equivalent OR High school diploma or equivalent AND 3+ years of securities, banking, technology, and/or job specific industry experience.
1+ year prior securities, banking, technology industry and/or job specific related industry.
Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook).
Comfortable in a position affording visibility and interface with senior management/executives.
Strong Leadership, facilitation, negotiation, verbal & written communication skills to deal with senior executives.

Nice To Haves

4-year degree from an accredited university in business, finance, or related field.

Responsibilities

Oversee the daily administrative and operational tasks of US WM Operation’s office space
Manage office supplies, and maintenance of office facilities
Liaising with Facilities, building management, external vendors and service providers to ensure the office infrastructure is maintained
Building strong relationships with reliable vendors ensures timely service and high-quality work
Coordinate and maintain calendars for multiple parties to ensure that activities are properly arranged and prevent conflicts by prioritizing requests for meetings from colleagues and direct reports
Handle office duties, such as answering and routing phone calls, responding to emails, answering routine questions and requests from Operations employees, vendors and internal clients on behalf of Operations
Focus on helping the Operations Senior Leadership Team coordinate a large amount of information, requests, and competing priorities by handling administrative duties on their behalf
Create and update documentation, Executive & Senior Leadership meeting agendas/minutes, presentations, spreadsheets, organizational charts, and emails as needed
Coordinate travel for Operations Senior Leadership; adjust itineraries and arrangements, as necessary
Assist in planning, coordinating and/or leading Operations activities, meetings, and events

Benefits

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Leaders who support your development through coaching and managing opportunities
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team
a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan

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