Admin Assistant, Accounts Payable - Two Rivers Marketing

VGM Insurance•Des Moines, IA

58d•Hybrid

About The Position

Two Rivers Marketing is looking for an individual to join our team and assist with various administrative and accounts payable duties. This position is primarily a supportive role that will include processing payables and employee expense reports and making employee travel arrangements. In addition, this individual will help support coverage and administrative duties of the Receptionist.

Requirements

Minimum of 1 year or accounting experience
Ability to work in a fast-aced environment
Detail oriented, organized, strong multitasking skills, and exceptional communication and interpersonal skills
Customer-service-oriented attitude
Strong attention to detail

Nice To Haves

Associate degree in accounting preferred (but not required)
Experience with Workamajig or other agency billing software is a plus

Responsibilities

Process all Accounts Payable:
Receive vendor invoices, reconcile to, and reverse any outstanding PO/IOs, obtain approval and/or as necessary to process payment, maintain vendor invoice files and documentation.
Work with the media team to resolve variances between Vendor invoices and Insertion Orders in Workamajig, ensuring that Insertion Orders have been prebilled, recording the Vendor Invoice and therefore closing the Insertion Order.
Accrued Orders: regular review of outstanding accrued Insertion Order listing and follow up to resolve outstanding open orders.
American Express Corporate: monitor transactions, obtain necessary approvals and coding for transactions, process transactions for payment, maintain files.
Reconcile American Express statements for the Plum Card and Simply Business Card
Associate Expense Reports: process all associate expense reports in WMJ, review for accuracy and proper supporting documentation, obtain approvals as necessary, and distribute checks to associates.
Cash Receipts: receive and process client payments, both checks and ACH remittances; apply receipts to open accounts receivable; follow up on discrepancies.
Miscellaneous Expense and Cash Disbursements: monitor and record EPS postage withdrawals; monitor and record internal charges.
Preparation of checks for signature and subsequent distribution.
Annual assistance with audit selections and requests.
Annual 1099 processing for the Agency.
Arrange for rental cars, flights, and hotels for associate travel.
Answering the 2RM phone lines and provide front desk coverage in absence of the Receptionist
Accounts Receivable/billing.
Completes timesheet daily.
Other relevant duties to the position as assigned.