Admin Assistant 2

University Of New Mexico•Albuquerque, NM

53d•$17 - $22•Onsite

About The Position

The School of Engineering, Department of Mechanical Engineering is seeking a dependable, personable individual to join our joyous team as an administrative assistant. As the first point of contact for the department, we are looking for an individual with a history of successful customer service-related administrative employment. The successful candidate will complete a variety of administrative support duties for the department. This requires a range of skills and a knowledge of UNM policies and procedures. Specifically, this individual will: Assist and direct visitors and resolve administrative problems and inquiries. Compose, edit, and proofread correspondence and reports; and prepare a range of administrative documents Complete time entry for the department's biweekly and monthly employees while meeting time entry deadlines. Update and maintain departmental calendars for the reserved parking spot as well as various rooms within the Mechanical Engineering Building. Complete all incoming requests for card access and/or key access to the building from faculty, staff, students, and other individuals and collaborate with other department staff to assure that each requester has the appropriate access. (This includes periodically running reports to ensure proper access.) Purchase supplies or services in support of the department's academic and research mission while maintaining compliance with UNM, state, and federal procurement guidelines. This will include holding a UNM P-Card and will require excellent follow-through to ensure the successful arrival of items/services ordered. See the Position Description for additional information.

Requirements

High school diploma or GED
At least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Experience preparing a range of administrative documents such as timekeeping, scheduling, purchasing, shipping/receiving, building access permissions, entering data.
Experience supporting administration such as answering the main phone line, making copies and scanning as needed, and sorting mail/packages.
Ability to multi-task, i.e. assist faculty, staff and students in various tasks or answer inquiries, sometimes simultaneously.
Employee time entry experience.
Ability to communicate effectively in a variety of circumstances to arrive at a common understanding.
Ability to maintain confidential information (FERPA, HR).
Must be reliable and able to maintain a Monday thru Friday 8 AM-5 PM schedule.

Responsibilities

Assist and direct visitors and resolve administrative problems and inquiries.
Compose, edit, and proofread correspondence and reports; and prepare a range of administrative documents
Complete time entry for the department's biweekly and monthly employees while meeting time entry deadlines.
Update and maintain departmental calendars for the reserved parking spot as well as various rooms within the Mechanical Engineering Building.
Complete all incoming requests for card access and/or key access to the building from faculty, staff, students, and other individuals and collaborate with other department staff to assure that each requester has the appropriate access. (This includes periodically running reports to ensure proper access.)
Purchase supplies or services in support of the department's academic and research mission while maintaining compliance with UNM, state, and federal procurement guidelines. This will include holding a UNM P-Card and will require excellent follow-through to ensure the successful arrival of items/services ordered.

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
In addition, UNM offers educational benefits through the tuition remission and dependent education programs.
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

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