Admin Assist

Preston Automotive Group • Aberdeen, MD

8d

About The Position

Preston Chevrolet of Aberdeen is seeking an energetic and flexible person to fill role of Administrative Assistant which involves a mix of inventory management, document processing, and financial support. Key Job Duties: Inventory & Reporting: Prepare daily inventory and units sold reports to assist management in tracking vehicle stock. Document Scanning: Accurately scan and process "car deals" and Repair Orders (ROs) into the dealership system, ensuring all records are properly filed and accessible. Financial Administration: Submit Purchase Orders (POs) and manage other accounts payable/receivable responsibilities. Title & Licensing: Assist with title issues and coordinate paperwork for vehicle transactions. Sales & Executive Support: Support the Sales Manager & Service Manager by managing calendars, scheduling appointments, and composing professional correspondence (memos, reports, and agendas). Office Operations: Maintain office supply inventory, process incoming/outgoing mail, and professionally handle overflow phone calls for the sales department.

Requirements

• Associate's degree or at least one year of related administrative experience
• Proficiency with PC and internet applications
• Integrity
• Urgency
• Teamwork
• Attention to Detail

Nice To Haves

• Experience with CDK software or Lightspeed

Responsibilities

• Prepare daily inventory and units sold reports
• Accurately scan and process "car deals" and Repair Orders (ROs)
• Submit Purchase Orders (POs)
• Manage other accounts payable/receivable responsibilities
• Assist with title issues
• Coordinate paperwork for vehicle transactions
• Support the Sales Manager & Service Manager
• Manage calendars
• Schedule appointments
• Compose professional correspondence (memos, reports, and agendas)
• Maintain office supply inventory
• Process incoming/outgoing mail
• Professionally handle overflow phone calls for the sales department

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees