Admin Analyst for Career & Workforce Education

University of Arkansas System • Batesville, AR

6d • $32,000

About The Position

The University of Arkansas Community College at Batesville (UACCB) is a comprehensive community college committed to providing learning experiences that improve the lives of those we serve. UACCB provides affordable access to technical education and college transfer programs that meet the diverse higher education needs of the citizens of north central Arkansas. These programs are provided to the traditional college student as well as to high school students through a state approved Secondary Area Career Center. The College also promotes economic development and an enhanced quality of life for the community through adult education, developmental education, customized business and industry training, and continuing education programs. UACCB's mission is to provide quality educational opportunities within a supportive learning environment. We promote success through community partnerships, responsive programs, and an enduring commitment to improvement. Thank you for your interest. We hope you will be joining us soon! After reviewing the Job Duties and Qualifications listed below, click the Apply button at the top of the page to begin the application process. If you have a disability and need assistance with the hiring process or for general application assistance, please contact the Human Resource Office at [phone].

Basic Functions
Provide comprehensive fiscal, clerical, admissions, and reporting support to the Career and Workforce Education division to ensure efficient operations, regulatory compliance, and high-quality service to students, faculty, and external partners.

Requirements

• Formal education equivalent of a high school diploma
• Experience in administrative support, fiscal operations, or data/report management.
• Evidence of strong organizational skills and attention to detail.
• Knowledge Administrative Operations: Thorough knowledge of professional office management, including complex filing systems and record-keeping procedures.
• Institutional Policy: Knowledge of work-related subject areas and agency-specific programs, policies, and procedures to provide accurate information and clarifications to interested parties.
• Office Software: Proficiency in standard computer applications and software used for document preparation, data entry, and communication.
• Skills Document Verification: Skilled in the examination and verification of vouchers, forms, and records to ensure absolute accuracy, completeness, and compliance.
• Workflow Coordination: Proficiency in prioritizing incoming correspondence, maintaining leave records, and managing high-volume appointment calendars for leadership.
• Information Gathering: Skilled in researching and compiling data into a structured report form to assist leadership in decision-making and policy revision.
• Technical Proficiency: Ability to operate standard office equipment and manage digital and physical record-keeping systems efficiently.
• Abilities Administrative Support: Ability to assist a supervisor by preparing specialized reports and drafting correspondence related to departmental programs.
• Compliance Review: Ability to analyze documents to determine if they meet strict agency rules, regulations, and procedural requirements.
• Professional Communication: Ability to communicate clearly both orally and in writing to provide assistance to faculty, staff, and external parties.
• Organizational Integrity: Ability to maintain confidentiality while handling sensitive personnel files and institutional records.
• Collaboration: Ability to assist in developing or revising departmental directives based on research findings provided to the supervisor for final approval.

Nice To Haves

• Associate degree
• Experience working in higher education
• Experience supporting grants, accreditation, or regulatory reporting.

Responsibilities

• Fiscal Support Assist with budgeting, inventory control, and purchasing of supplies and equipment. Compile financial information to support budget development and monitor expenditures to ensure accuracy, compliance, and efficient use of resources.
• Clerical and Administrative Support Manage phone communications and messages; assist with event and meeting preparation; process and file documents; maintain financial and administrative records; and provide research and general administrative assistance to support agency and institutional programs, policies, and procedures.
• Application and Admission Support Manage and process applications for Career and Workforce Education programs. Review applications for completeness and accuracy; verify required documentation; upload and maintain application records; correspond with applicants regarding application status, missing materials, and next steps; and maintain official application files in accordance with institutional and regulatory requirements.
• Report Compilation and Preparation Compile and prepare reports for grants, accrediting bodies, and other agencies, ensuring accuracy, compliance with regulations and standards, and timely submission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED