Addiction Medicine Fellowship Program Coordinator

Perelman School of Medicine at the University of Pennsylvania

20h•$24 - $33•Hybrid

About The Position

The Department of Family Medicine and Community Health seeks a Program Coordinator to support the grant-funded expansion of its Addiction Medicine Fellowship. This initiative will increase the fellowship from two to five fellows annually and strengthen addiction medicine training, clinical services, and workforce development in Philadelphia—a city with overdose death rates twice the national average. Through this expansion, the program aims to improve substance use disorder (SUD) outcomes locally and nationally. The Program Coordinator will provide comprehensive administrative, operational, and programmatic support for the fellowship and related initiatives. This role oversees day-to-day coordination, scheduling, data collection, and management of the expansion activities while working closely with internal faculty, staff, and external community partners who host fellows for clinical rotations. The position will, coordinate all logistical and administrative aspects of the fellowship expansion, including scheduling, travel, reimbursements, and rotation coordination with community-based partners; maintain program communications and materials, including website content and recruitment support; summarize fellowship evaluations and assist with accreditation and reporting requirements; work with the Principal Investigator (PI) and project team to implement grant deliverables, manage timelines, and prepare progress reports; support development and implementation of research and evaluation activities using both qualitative and quantitative methods; facilitate communication and coordination among faculty, fellows, and partner organizations; contribute to strategic planning for the fellowship and broader addiction medicine educational and clinical programming; and, participate in related projects that advance the department’s addiction medicine and community health mission. The position will report to the Division Administrator for Community Health and Research and will have day-to-day responsibilities directed by the PI and Academic Manager. Successful candidates will have excellent communication skills (both verbal and written), the ability to manage multiple competing timelines and directives, and strong organization and coordination skills. Familiarity with academic medicine, graduate medical education, and federal grants is ideal. The position is hybrid, with 3-4 days expected in person, and 1-2 days remote. The position is contingent upon future funding.

Requirements

Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required
excellent communication skills (both verbal and written)
the ability to manage multiple competing timelines and directives
strong organization and coordination skills

Nice To Haves

Familiarity with academic medicine
Familiarity with graduate medical education
Familiarity with federal grants

Responsibilities

coordinate all logistical and administrative aspects of the fellowship expansion, including scheduling, travel, reimbursements, and rotation coordination with community-based partners
maintain program communications and materials, including website content and recruitment support
summarize fellowship evaluations and assist with accreditation and reporting requirements
work with the Principal Investigator (PI) and project team to implement grant deliverables, manage timelines, and prepare progress reports
support development and implementation of research and evaluation activities using both qualitative and quantitative methods
facilitate communication and coordination among faculty, fellows, and partner organizations
contribute to strategic planning for the fellowship and broader addiction medicine educational and clinical programming
participate in related projects that advance the department’s addiction medicine and community health mission

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.