Adapted Athletics Program Assistant

Associated Students, San Diego State University•San Diego, CA

3d•$22 - $25

About The Position

Under the direction of the Director of Adapted Athletics, the Adapted Athletics Internal Program Assistant will assist with the administration and coordination of the Adapted Athletics program. The Program Assistant is responsible for overseeing day-to-day operations, including maintaining the program calendar, organizing team travel and competition preparations, providing administrative support, and collaborating on various projects. The Adapted Athletics program provides opportunities for individuals to participate in a diverse offering of inclusive and adaptive athletics and recreation activities within the University at a variety of skill and ability levels.

Requirements

Bachelor's Degree required in Physical Education, Recreation, Kinesiology/Exercise Science Health, Business or a related field required
Must have at least one year of sports administrative or program support experience
American Red Cross First Aid and CPR/AED certifications are required
Valid California driver's license and proof of automobile insurance are required
S. Center for Safe Sport required within 30 days of employment
Must complete Gender Awareness, Computer Security and Sexual Harassment Prevention training within 30 days of hire
Must complete the California Defensive Driving Course
Must be punctual and regular in attendance: arrive on time and ready for the workday
Must be able to work with confidential items and understand the importance of confidentiality in project work
Must meet commitments and complete tasks satisfactorily
Must be able to work independently and stay focused under pressure
Must help accomplish specific tasks and improve the work process
Must be accurate and detail oriented with strong organizational skills required
Must be professional and courteous at all times
Must be able to work well with different work styles
Must be able to work efficiently and show initiative
Must be able to coordinate multiple tasks, projects, and assignments within appropriate timelines
Ability to handle difficult situations involving participants with patience, good judgment, and with diplomacy is expected
Ability to work with a diverse group of people effectively and diplomatically
Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
Must possess excellent customer service skills, including written and oral communication
Proficient computer skills are required including Microsoft and Google applications
Ability to recruit, train, and supervise personnel
Ability to prioritize workload
Ability to manage information flow (including internal, external and customer communication and filing/documentation)
Ability to develop positive working relationships and work effectively with other employees/departments
Ability to demonstrate thoroughness, completeness, follow through on presentation and appearance of work
Demonstrated ability to prepare and present program materials in front of an audience

Nice To Haves

Previous experience with budgeting and calendar management preferred
Familiarity with paperwork management preferred
Experience with adaptive sports and recreation and adaptive equipment preferred
Demonstrated experience with programs and activities for persons with disabilities preferred
Experience within a collegiate recreation or intercollegiate athletics setting preferred
Knowledge of student athlete financial aid and scholarship processes preferred

Responsibilities

Assists with the planning, organization, scheduling, administration and facilitation of a comprehensive, inclusive adaptive sports program including competitive sports, drop-in activities, tournaments, and special events
Assists with overseeing daily program operations
Assists with scheduling/calendar management: reserving facility times, recording practice times for each sport, adding game dates to the calendar, scheduling staff meetings, etc.
Uses Virtual EMS to reserve facilities for on campus practices and meetings
Coordinates team travel arrangements including flight/hotel reservations and travel reimbursements
Assists with overseeing team competition and event management
Assists with the recruitment and onboarding for program staff and athletes
Assists with organizing and leading prospective athlete tours
Assists with recruitment, selection, and work assignments for ENS student interns
Assists with ENS credit class curriculum development
Assists director with annual budget planning and maintaining program expenses
Leads the maintenance of Adapted Athletics uniform and equipment purchase/inventory
Researches and recommends inventory of program supplies and equipment utilized in Adapted Athletics programs
Ensures facilities and equipment are safe to use; submits a repair work order if needed
Assists with the implementation of safety and risk management procedures for Adapted Athletics
Collaborates with the director to assist with documents and presentation materials for meetings
Assists in the creation of learning objectives that will demonstrate the attainment of skills, knowledge, and overall personal growth as a result of participation in these programs, as a participant, employee, or as a volunteer.
Assists in the assessment and evaluation of programs and participation through qualitative and quantitative data collection
Organizes internal team/program meetings and events
Assists in the formation, review, and enforcement of all policies and procedures including annual revisions of all sport rules, policies and regulations
Disseminates necessary information to staff, interns, and athletes
Monitors payroll on a bi-weekly basis
Performs other duties as assigned
Establishes and maintains working relationships with various A.S. and University departments, as well as vendors
Greets all customers in a timely manner
Answers the phone and interacts politely and courteously
Assists all customers with questions and/or comments
If unable to assist, refers customer to someone who can
Maintains positive and effective working relationships with all customers
Informs supervisor of any customer issues
Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
Adheres to Associated Students' Code of Safe Practices
Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately