Activities Assistant

Reata Glen•San Juan Capistrano, CA

26d

About The Position

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

Requirements

Two to three years general office and clerical experience preferred
Strong written and communication skills
Flexibility in work schedule, able to work occasional evenings or weekends
Professional and approachable
Strong computer skills, including Microsoft Word, Publisher and Outlook
Ability to multi-task and keep accurate records in a fast paced environment
Detailed, organized and self-directed, with excellent customer service skills
High school diploma or GED
Must be able to work with others in setting up for events, including lifting, stooping, stretching, and using a step-stool.
Must be able to complete small set-ups
must be able to assist residents physically in boarding the bus, sitting, standing, and walking.
Must be able to lift up to 35 lbs; when lifting over 35 lbs, you are required to ask for assistance.
Occasionally push and/or pull wheeled carts and equipment generally weighing up to 200 lbs.

Responsibilities

Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.
Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.
Setting up the theater, popping popcorn and running projector as needed, including Saturdays
Coordinate schedule of movies on in-house TV channel
Track meeting space in meeting management software
Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees
Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)
Create and place signage in mail room bulletin boards
Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)
Assist with party planning, set up, hosting, as well as photography during events
Assists Fitness Department as needed
Other duties as assigned by Life Enrichment Director