ACT/OTP Coordinator

Strategix Management LLC•San Bernardino, CA

23h

About The Position

The ACT/OTP Coordinator assists students in the Advanced Career Training, Other Training Provider, and Advanced Training programs; identifies candidates, assists with requirements, and monitors progress and performance expectations in accordance with PRH and Center policies.

Requirements

Bachelor’s degree from accredited institution and two years of relevant experience.
Excellent customer service and conflict resolution skills.
High level of organizational skills, attention to detail, and accuracy.
Information technology proficiency including MS Office.
Excellent interpersonal and communication skills.
Unless waived by management, a valid driver's license in the state of employment with an acceptable driving record is required.

Nice To Haves

Previous Job Corps experience and three years of relevant experience.

Responsibilities

Assist in identifying potential candidates for the ACT/OTP/AT programs.
Notify staff and OA of requirements for the ACT, OTP and AT programs.
Prepare students for participation in ACT/OTP/AT: Introduce the ACT/OTP/AT programs during the Career Preparation Period (CPP) to include all phases of the requirements for different programs and activities that meet established criteria.
Develop and implement center ACT and OTP applications. Assist students with completion of all necessary partner documentation including applications and FAFSA.
Provide classes and workshops to introduce students and provide information about the ACT, OTP, and AT programs.
Provide students with an employability assessment evaluation.
Monitor and ensure ACT/OTP students’ progress and accountability: Monitor ACT/OTP students’ progress and performance participation.
Ensure that students’ accountability information is submitted accurately and within established time frames. Ensure all areas of TAR are being updated.
Update CIS case notes monthly.
Provide support and counseling to ACT/OTP/AT students: Provide transportation using GSA vehicles as needed.
Facilitate ACT/OTP participation in the Student Experience Assessment.
Act as liaison between Center and enrollment agency on students’ behalf.
Ensure that students meet all program expectations and are sanctioned and rewarded accordingly.
Ensure that the ACT/OTP program meets PRH, Corporate and Center requirements
Develop and maintain Memoranda of Understanding (MOUs) or contracts with partner institutions as mandated by the PRH, Corporate Office or Center.
Ensure that the programs have the required number of student participants at all times.
Ensure that all students are engaged in meaningful learning and enrichment activities during their down time (i.e., non-class days/hours, semester breaks, etc.) from concurrent courses.
Receive records and maintains regular progress and attendance reports from concurrent enrollment institutions.
Meet with ACT students at least once per month. Has group meetings with OTP students as appropriate.
Ensure that students transferred to AT programs are based on requirements set by AT program, the PRH, Corporate and Center requirements:
Ensure that the Center consistently has accurate and current information on all Advanced Training programs. Distribute information about AT programs to the Center.
Work with Programs, Records, and CTS areas to ensure that submission deadlines and documentation requirements are met and that transfers to other centers are processed appropriately.
Act as the liaison between the Center and the AT program.
Participate in department meetings and all mandated PRH and Strategix training.
Maintain accountability of staff, students, and property and adhere to safety practices.
Promote a harassment-free environment.
Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats.
Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.