Acquisitions Associate

The Ohio State University • Columbus, OH

2d • $16 - $19

About The Position

The Acquisitions Associate is primarily responsible for processing incoming order requests and receipt of library materials in a variety of formats and languages that support the building of University Libraries’ collections. Following established guidelines, this position creates records by importing vendor-supplied files using existing profiles, or manually as necessary; verifies invoices are ready for payment; monitors and reconciles open orders and fund balances; reviews and orders requested print materials from approved vendors. Additionally, provides administrative support for streaming media acquisitions by maintaining tracking documents and assisting with film hosting processes. Collaborates on department projects such as updating existing workflows and procedures, LSP (library services platform) record This position communicates with external (e.g., vendors) and internal colleagues to complete these processes. Position may support other functions, such as serving as back-up to other workflows and other projects as assigned. University Libraries’ faculty and staff embrace Ohio State’s Shared Values and strive to enact the behaviors guided by those values in all that we do. This position is dedicated to advancing the culture of University Libraries and the work of the Content and Access unit. All other duties as assigned.

Requirements

• High School diploma or equivalent certificate
• At least 1-year of experience in library acquisitions or other procurement experience
• Demonstrated analytical, problem solving, and decision-making skills

Nice To Haves

• Reading knowledge of one or more languages other than English
• Experience using Alma Library Services Platform
• Experience organizing information using spreadsheets or databases
• Experience working with vendors and tracking inventory
• 2-4 years of experience in library acquisitions or work in academic libraries

Responsibilities

• Processing incoming order requests and receipt of library materials in a variety of formats and languages
• Creating records by importing vendor-supplied files using existing profiles, or manually as necessary
• Verifying invoices are ready for payment
• Monitoring and reconciling open orders and fund balances
• Reviewing and ordering requested print materials from approved vendors
• Providing administrative support for streaming media acquisitions by maintaining tracking documents and assisting with film hosting processes
• Collaborating on department projects such as updating existing workflows and procedures, LSP (library services platform) record
• Communicating with external (e.g., vendors) and internal colleagues to complete these processes
• Serving as back-up to other workflows and other projects as assigned

Benefits

• Ohio State offers a comprehensive benefits package with a variety of options to meet your unique needs.
• Ohio State’s total rewards package includes benefits that support employees’ health, finances, work-life balance, and education.
• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees