ACGME Core Residency Program Coordinator

UVA Health

1d•Hybrid

About The Position

UVA Anesthesiology provides an environment where expertise and passions thrive, utilizing our extraordinary team of anesthesia physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of anesthesiology globally. Position Summary The ACGME Core Residency Program Coordinator is responsible for the operational, administrative, and accreditation support of the residency training program in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. This role serves as a key liaison between residents, faculty, institutional GME leadership, and external regulatory organizations, such as the American Board of Anesthesiology, to ensure the effective management, accreditation compliance, and continuous improvement of the residency program. The coordinator ensures adherence to ACGME Common Program Requirements, specialty-specific requirements, and institutional policies, while supporting the educational mission and maintaining accurate documentation, reporting, and program infrastructure.

Requirements

Bachelor's degree required.
2+ years of relevant professional experience required.
Experience working with ACGME accreditation standards preferred.
Experience with residency management systems (e.g., MedHub, New Innovations, or equivalent) preferred.

Nice To Haves

Experience supporting an ACGME-accredited residency or fellowship program.
TAGME certification (Training Administrators of Graduate Medical Education) or willingness to obtain certification.
Experience with ERAS, NRMP, and ACGME ADS systems.
Knowledge of ACGME accreditation requirements and GME processes preferred.
Excellent organizational and project management skills.
Strong attention to detail and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and professionalism.
Proficiency in Microsoft Office Suite and database management.
Ability to work independently and collaboratively.

Responsibilities

Maintain ongoing compliance with ACGME Common and specialty-specific Program Requirements.
Coordinate and maintain accreditation documentation, including ADS (Accreditation Data System) updates.
Prepare and support ACGME site visits, annual updates, self-studies, and program evaluations.
Track and maintain resident case logs, duty hours, evaluations, and milestones.
Ensure accurate and timely reporting to ACGME, ABA, NRMP, ERAS, and institutional GME offices.
Maintain confidential resident and program records in accordance with institutional and regulatory standards.
Coordinate daily administrative operations of the residency program.
Serve as primary administrative liaison between residents, faculty, program director, and institutional GME office.
Manage resident onboarding, orientation, and offboarding processes.
Maintain resident personnel files, training records, and credentialing documentation.
Coordinate resident schedules, rotations, call schedules, and leave tracking.
Monitor resident licensure, certifications, visa status (if applicable), and training verifications.
Coordinate residency recruitment activities, including ERAS application management.
Organize interview schedules, recruitment events, and candidate communications.
Support program director and selection committee during recruitment and ranking processes.
Ensure compliance with NRMP match policies and timelines.
Manage resident and faculty evaluations using UVA’s residency management system: New Innovations.
Assist in coordinating Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings.
Track resident progress, milestone reporting, and remediation documentation as needed.
Coordinate educational conferences, meetings, and academic events.
Schedule and prepare materials for program meetings, including CCC, PEC, faculty meetings, and resident meetings.
Prepare agendas, maintain minutes, and ensure follow-up on action items.
Communicate policies, deadlines, and program updates to residents and faculty.
Maintain databases and residency management systems.
Prepare reports for ACGME, institutional leadership, and program director.
Assist with surveys such as the ACGME Resident and Faculty Surveys.
Assist with budget tracking related to program activities.
Process reimbursements, educational funds, and program expenses.
Coordinate travel and conference logistics for residents and faculty.