Accts Payable Supv

Grainger Businesses•Panama City, FL

9d•Hybrid

About The Position

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results. Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We’re looking for passionate people to join our team as we continue leading the industry over our next 100 years. PRIMARY FUNCTION Effectively manage daily indexing, data entry, and account reconciliation processes for vendor portfolio with $1B to $3.5B in annual disbursements. Ensure timely and accurate processing of approximately 2.5M invoices annually. Facilitate the implementation of Accounts Payable policy and related objectives to promote process improvement, data accuracy, first pass yield, and cycle time goals. Manage the systems used by the Accounts Payable Department. Ensure that existing procedures support operational needs, maximize efficiency and productivity, while ensuring compliance with Company policy, regulatory and legal guidelines.

Requirements

BA/BS Degree in accounting or business or equivalent work experience.
A minimum of 3 years management/supervisory experience preferred.
Knowledge and understanding of Microsoft Office Suite. Previous SAP experience is a plus.
Possess a comprehensive understanding of business principles
Knowledge and understanding of GAAP and Sarbanes Oxley control compliance law and regulations.
Ability to select, develop, and recognize potential subordinates to maximize potential and sustain peak job performance.
Must possess strong communication skills with the ability to work effectively with all levels of management and internal and external business partners.
Must demonstrate a commitment to Company values and goals.
Must possess a working knowledge of AP and related accounting procedures, client-server finance applications, word processing and spreadsheet applications, and related systems.
Must possess good negotiation and problem-solving skills.
English proficiency, both written and verbal, required

Nice To Haves

Spanish and French proficiency a plus.

Responsibilities

Manage the incoming invoices flow which exceeds 2.5M documents annually.
Manage the entry of invoices into the Accounts Payable systems and ensure all invoices are entered within 48 hours.
Manage the Accounts Payable systems to ensure maximum performance.
Drive timely resolution of invoice discrepancies to ensure timely payment and maximize terms discounts earned.
Participate in the requirements definition, testing, training, and implementation of Accounts Payable reporting, system upgrades, and future system development projects related to Accounts Payable activities.
Recommend the development of technological and procedural enhancements which increase productivity, and data accuracy, and allow Accounts Payable to continue support of a growing organization without significant headcount increases.
Serve as a leader through the initiation and implementation of changes relating to computer software, policies and procedures.
Maintain and improve consistency and efficiency among the work group. Promote company values among the staff and provide an environment which supports growth and individual responsibilities.
Define, design and implement effective procedures and processes that ensure accurate financial statements and positive audit reviews by external auditors, while minimizing expenses to the organization.
Design, develop and implement quantitative and qualitative measurements for the staff.
Ensure department procedural manuals are updated to reflect current processes.
Participate in the accrual process, internal audits, Sarbanes-Oxley compliance testing, and the annual audit by the external auditors.
Hire, train, supervise and evaluate support staff.