Acct. Payable/Payroll Specialist I

EYE SPECIALISTS OF MID FLORIDA PA•Winter Haven, FL

25d•Onsite

About The Position

The Accounts Payable/Payroll Specialist I is responsible for accounts payable functions, all payroll functions. Please note that this job description is not exhaustive, and additional duties may be assigned as needed. Eligible for up to $500 Sign-On Bonus

Requirements

High school diploma or GED required
One (1) year experience in accounts payable, payroll administration, or bookkeeping required
Must have proficient computer skills
Must be proficient in Microsoft Excel
Must be able to use a calculator correctly and efficiently
Must be able to problem solve
Must be detail-oriented
Must have excellent communication skills, proper grammar, and writing capability
Must be team-oriented
Must be self-directed, highly motivated, able to multi-task, and work under pressure in a fast-paced environment
Must be able to accurately and efficiently handle multiple projects at one time
Must have exceptional interpersonal skills
Must possess a caring, patient, and friendly attitude

Nice To Haves

Associate's Degree in Business or Accounting preferred
Knowledge of QuickBooks and ADP preferred

Responsibilities

Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data according to practice protocols
Enters data for payroll, processes payroll semi-monthly, facilitates and maintains payroll functions (paychecks for staff, payroll changes, W-2 information, PTO, and benefits information)
Oversees maintenance of payroll records and files including, but not limited to, PTO and other accrued leave
Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications
Maintains payroll records in accordance with wage and hour regulations
Prepares all payroll related reports
Assists with the distribution of checks
Prepares manual checks as necessary
Assists employees with payroll related questions or concerns
Works closely with Human Resources on changes of status for each employee during their employment
Ensures compliance with internal fiscal controls and operating procedures
Makes appropriate deductions for benefit plans
Prepares all vouchers and approves all invoices for payment
Processes all company payments in a timely manner
Interfaces with appropriate departments to secure proper payment approvals
Prepares accounts payable checks
Maintains account payable files and records
Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests
Resolves invoice discrepancies
Processes and oversees expense reimbursement and recording
Prepares and prints accounts payable reports
Reviews and reconciles periodic accounts payable reports
Prepares invoice deduction notices as required
Properly analyzes and tracts accounts payable amounts; prepares analysis of accounts as required
Maintains the strictest confidentiality at all times related to payroll/reconciliation issues
Maintains proper standards of productivity as defined by the Controller
Professional and Personal Development/Goals and Objectives
Exhibits professional demeanor with a positive enthusiastic attitude at all times when representing the practice
Maintains certification, where applicable, and continues to improve skills
Must attend all in-services and webinar training seminars as directed by the Comptroller
Provides input on how to improve customer service, decrease costs, and increase revenues for the practice
Supports the practice core values and mission statement to develop, enhance, and promote quality customer service through team effort
Exhibits flexibility, sensitivity, and respect while maintaining an effective working relationship with all team members
Maintains practice confidentiality, follows HIPAA/OSHA guidelines, and follows the rules and regulations of the practice as documented in the practice employee manual
Assumes other duties as assigned