ACCS Rep Payee

Vinfen•Lawrence, MA

6d•$23 - $23

About The Position

Overview The ACCS Representative Payee will assist adults with mental health conditions with money management and ensure protection from any financial misconduct. The ACCS Rep Payee will administer and perform all applicable functions of the Client Representative Payee process in ACCS Programs. Responsibilities include but are not limited to: Disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures. Ensuring a budget is submitted from the Program/ACCS staff for each client and that the budget has been entered into the Representative Payee Management (RPM) system. Ensuring that the client does not have a deficit balance in his/her account prior to cutting checks for the client. Generating reports for program staff to review in order to ensure compliance with established policies and procedures related to their position(s). Report changes in the clients' status to the Social Security Administration (SSA) as needed Responsibilities Job Duties and Responsibilities: The essential job duties/responsibilities of the position include but are not limited to the information listed below: Responsible for the disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures. Ensures a budget is submitted from the Program/ACCS staff for each client and that the budget has been entered into the Representative Payee Management (RPM) system. Ensures that the client does not have a deficit balance in his/her account prior to cutting checks for the client. Reports changes in the clients’ status to the Social Security Administration (SSA) upon notification of such an event by program staff. Trains designated back-up Representative Payee staff and keeps them updated on new policies and procedures. Generates the necessary reports for program staff to review in order to ensure compliance with established policies and procedures related to their position(s). Ensures client’s account is reconciled and conserved funds forwarded to the SSA in the event the client is no longer receiving services. Works with the Internal Audit and Finance staff to establish and enforce all new representative payee policies and procedures. Interprets such policies for managers and employees. Communicates to and provides training to program staff on rep payee issues, as needed. Responds to all inquiries with rep payee information. Ensures that all receipts and disbursements are processed in a timely manner. Creates and delivers all client reports to Social Security on a timely basis. Understands and complies with all HIPAA regulations that apply to clients served. Maintains current on Social Security issues and regulations. Performs other related duties, as required. About Vinfen Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security! About Us: Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers . My Job. My Community. My Vinfen. Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Requirements

A high school diploma or GED is required. Education and/or training equivalent to a Bachelor's degree in Accounting, Business Administration or related preferred.
Two to four years experience in Accounting or Rep Payee functions.
Demonstrated knowledge of HIPPA regulations, payroll and accounts payable procedures
Familiarity with Microsoft Excel, Word, and Outlook
Ability to work in a professional and confidential capacity
All applicants must be at least 21 years of age and have a current, valid, US drivers' license for at least 6 months.
Must be able to pass a CORI, driving record, reference, educational and professional licensure check as well as a multi-state background check.
Knowledge of payroll and accounts payable procedures and practices
Knowledge of personal computer applications and equipment
Organizational, analytical, and communication skills
Ability to provide leadership to staff
Ability to work in a professional and confidential capacity
Ability to meet deadlines
Knowledge of HIPAA regulations
Ability to lift at least 25 pounds using proper lifting techniques.
Ability to operate a computer and other office equipment such as a calculator, copier, and printer.
Ability to remain in a stationary position 50% of the time as needed.
Ability to bend, reach, file, sit, stand and move around the facility.
Ability to speak, hear and communicate with clients, staff and external representatives.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Education and/or training equivalent to a Bachelor's degree in Accounting, Business Administration, or related.

Responsibilities

Responsible for the disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures.
Ensures a budget is submitted from the Program/ACCS staff for each client and that the budget has been entered into the Representative Payee Management (RPM) system.
Ensures that the client does not have a deficit balance in his/her account prior to cutting checks for the client.
Reports changes in the clients’ status to the Social Security Administration (SSA) upon notification of such an event by program staff.
Trains designated back-up Representative Payee staff and keeps them updated on new policies and procedures.
Generates the necessary reports for program staff to review in order to ensure compliance with established policies and procedures related to their position(s).
Ensures client’s account is reconciled and conserved funds forwarded to the SSA in the event the client is no longer receiving services.
Works with the Internal Audit and Finance staff to establish and enforce all new representative payee policies and procedures. Interprets such policies for managers and employees.
Communicates to and provides training to program staff on rep payee issues, as needed.
Responds to all inquiries with rep payee information.
Ensures that all receipts and disbursements are processed in a timely manner.
Creates and delivers all client reports to Social Security on a timely basis.
Understands and complies with all HIPAA regulations that apply to clients served.
Maintains current on Social Security issues and regulations.
Performs other related duties, as required.