Accreditation Associate (Office Associate IV)

State of Nebraska • Lincoln, NE

48d • $22 • Onsite

About The Position

The Nebraska Department of Education is hiring an Office Associate! Support the Office of Accreditation, Certification, & Approval by providing vital administrative, technical, and collaborative assistance that keeps operations running smoothly and ensures accreditation processes are accurate, efficient, and compliant.

We're seeking candidates with strong customer service and communication skills who can effectively collaborate with colleagues and higher education stakeholders across Nebraska. Join our friendly, collaborative team and make an impact on education every day!

The Nebraska Department of Education does not sponsor or transfer non-immigrant work visas for these positions.

Office Location: This position is assigned to our office located at 84th & O St, Lincoln, NE.

Pay Grade 4: $21.662/hour

This rate is based upon available budget funds; any offer will be made at this rate.

Teammates Enjoy

In addition to being part of meaningful work and making a difference through public service, our Total Compensation package includes an approximate $23,000 in additional Benefits value! See full benefits information at https://statejobs.nebraska.gov/index.html#benefits

Competitive benefits, paid time off, and retirement
79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
156% state-matched retirement (yes, that's $1.56 for every dollar!) with a guaranteed 5% return

Thirteen paid holidays per year

Requirements

• High school diploma or equivalent and three years of experience related to the essential functions of the position.
• Any equivalent combination of education and/or work experience may be substituted in order to meet the minimum qualifications of the position.

Nice To Haves

• Postsecondary degree (or credential) in office management, administrative assistant, or related fields.
• Experience with accounting and record keeping principles and practices, and web page management.
• Proficiency with Microsoft Office Suite to include Access.

Responsibilities

• maintains daily operations of the office including directing and answering phone calls and inquiries.
• Performs administrative duties and accounting work including preparing, maintaining, and processing financial records and documents, paying invoices, and submitting accounts payable information into the State of Nebraska accounting system and other accounting systems.
• Processes expense reimbursements, payments, purchase requests, travel requests, and other staff documents.
• Assists with planning and conducting meetings, workshops, and supporting activities by coordinating logistics including travel, registration, equipment, food, lodging, and contracts as well as payments for vendors and participants.
• Processes and routes contracts for office workshops, meetings, speakers, and staff.
• Maintains databases and spreadsheets for record retention and the dissemination of data.
• Maintains filing system processes including following records retention guidelines. Performs audits on filing systems to ensure necessary components are included.
• Designs and organizes forms, brochures, presentations, reports, summaries, and other mailings for conferences, meetings, and workshops.
• Manages internal and external webpages as well as Google Drive documents.
• Maintains the office in absence of professional staff, processes mail, maintains subscriptions and office supplies, and manages physical storage space and inventory.

Benefits

• Competitive benefits, paid time off, and retirement
• 79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
• Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
• 156% state-matched retirement (yes, that's $1.56 for every dollar!) with a guaranteed 5% return
• Thirteen paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees