Accounts Receivable

Hassan & Sons Inc•Woodland, CA

1d•Onsite

About The Position

We are seeking a skilled and detail-oriented Accounts Receivable Clerk to join our team. This role is based in our warehouse and reports directly to the Office Manager. The successful candidate will be responsible for maintaining accurate customer accounts, ensuring timely collections, and supporting day-to-day administrative and clerical operations. This is an excellent opportunity for someone who is self-assured, organized, and thrives in a fast-paced team environment.

Requirements

High school diploma or equivalent (Associate’s degree or bookkeeping coursework preferred)
Proven experience as an Accounts Receivable Clerk or in a similar role
Strong ability to calculate, post, and manage accounting figures and financial records
High degree of accuracy and attention to detail
Data entry proficiency and aptitude for working with numbers
Hands-on experience with spreadsheets and accounting software
Proficiency in English and Microsoft Office Suite
Excellent communication, negotiation, and customer service skills
Ability to work independently and as part of a team in a warehouse/office environment

Responsibilities

Answer incoming phone calls and direct inquiries to the appropriate department
Serve as a point of contact for customer payment inquiries and account issues
Communicate with customers via phone, email, mail, or in person to resolve billing concerns
Generate and send out invoices in a timely manner
Collect overdue invoices and follow up on delinquent accounts
Carry out billing, collection, and reporting activities according to established deadlines
Review AR aging reports to ensure compliance with company standards
Develop and implement recovery strategies to reduce outstanding receivable
Maintain an up-to-date billing system and accurate customer files
Perform account reconciliations and process adjustments as necessary
Monitor accounts for non-payments, delayed payments, and other irregularities
Prepare bank deposits, process receipts, and ensure accurate posting of payments
Generate account analyses and assist with monthly closing procedures
Work closely with the office manager to support both financial and administrative functions
Coordinate with warehouse staff and other departments as needed to resolve account or customer service issues