Big Brothers Big Sisters of America-posted 3 months ago
Full-time • Entry Level
Tampa, FL

The Accounts Receivable Specialist reports to the Manager of Financial Operations and plays a key role in maintaining the organization’s cash flow by managing invoices, collections, and payment applications with precision and efficiency. This role requires strong attention to detail, analytical problem-solving skills, and a customer service mindset to resolve billing issues and maintain accurate account records. The ideal candidate is a collaborative team player who can work independently to meet deadlines, engage with the agency network, and support continuous process improvements. The position requires discretion in handling direct communications with Big Brothers Big Sisters agencies, guiding them to appropriate solutions regarding receivables resolution, payment arrangements, and providing technical support.

  • Record monthly, quarterly, and annual invoices for Agency dues and Technology license fees.
  • Track agency payments of Agency dues and Technology fees, reporting this data monthly to the Agency Growth Team and other organizational departments as requested.
  • Deposit checks received at the National office weekly, ensuring deposits are made to the correct account with regard to restrictions (if located in Tampa, FL).
  • Reconcile weekly giving with Resource Development department records as well as with bank account balances to ensure all data is captured accurately and timely.
  • Record deposits via accounts receivable or cash receipt entries into the accounting system weekly for deposits made at the National office and through various online platforms.
  • Create, review, and distribute monthly invoices and/or statements to agencies.
  • Monitor the accounting department email inboxes and respond to agency inquiries on payments, invoices, or other receivable-related issues with discretion and professionalism.
  • Independently review A/R aging reports to detect overpayments or flag agencies for collections concerns, subject to manager review.
  • Engage with the Agency Growth Services department to communicate with agencies who experience collection issues.
  • Collect outstanding receivables owed and apply finance charges to accounts where applicable.
  • Prepare monthly balance sheet reconciliations and ensure that the AR subledger is in balance with the General Ledger.
  • Maintain accurate customer records, credit memos, and payment history.
  • Support process improvements to streamline collections and general accounts receivable activities.
  • Other duties as assigned.
  • Associate' or bachelor’s degree in Accounting, or equivalent experience preferred.
  • 2-5 years of experience in accounting or finance in a non-profit or related field.
  • Monitor and collect data to assess accuracy and integrity.
  • Analyze data and ensure compliance with applicable standards (i.e. GAAP) rules.
  • Interpret and evaluate results; prepare documentation.
  • Create financial reports and/or presentations.
  • Familiar with FASB 116, FASB 117 and OMB – 133, Non-Profit Accounting.
  • Expertise in Sage Intacct, Bill.com or Ramp.
  • Full Time, Non-Exempt/Hourly
  • Hybrid work location
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