Accounts Receivable Specialist (Construction)

KSI • Phoenix, AZ

5d • Onsite

About The Position

Our client is seeking a dependable, detail-oriented Accounts Receivable Specialist to support day-to-day AR activities with a strong focus on AIA progress billings, pay applications, GC portal submissions, and lien waiver compliance.
You’ll work closely with Accounts Payable, Project Managers, and Operations to ensure billing is accurate, submitted on time, and supported with complete documentation — helping maintain reliable financial reporting and healthy cash flow. You’ll play a key role in keeping projects moving and payments flowing.
Candidates must have hands-on experience with AIA construction billing and construction-related receivables.

This role is ideal for someone who enjoys organization, follow-through, and working in a fast-paced construction environment.

Requirements

• 3+ years Accounts Receivable experience (construction strongly preferred)
• Hands-on AIA progress billing and retainage experience
• Experience submitting pay apps through Textura/GC pay portals
• Knowledge of lien waivers and payment documentation
• Proficiency with QuickBooks Desktop (open to learning QB Online)
• Solid Excel skills (filters, basic pivots/reconciliations)
• Strong accuracy, organization, and deadline management

Nice To Haves

• Experience with Procore or similar project systems
• Familiarity with job costing/cost codes in a trade contractor environment
• Experience juggling multiple projects with different billing rules

Responsibilities

• Prepare and submit AIA pay applications (G702/G703 and customer formats)
• Track SOVs, change orders, retainage, and percent complete
• Submit invoices/pay apps through Textura, GC portals, Procore, Excel/PDF packages, and email
• Assemble billing backup (tickets, delivery receipts, signed approvals, photos, etc.)
• Manage lien waivers/releases (conditional/unconditional; partial/final)
• Maintain AR records in QuickBooks (support transition to Online)
• Apply payments accurately to jobs/retainage and monitor aging/collections
• Research and resolve short-pays, rejections, and portal issues with PMs and customers
• Support month-end close and sub-ledger tie-outs
• Keep project documentation organized and audit-ready
• Contribute to process improvements during the QuickBooks transition

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed