Accounts Receivable Specialist
About The Position
SSI Fire & Safety is a trusted leader in fire protection systems, inspections, and training across Tennessee, Arkansas, Mississippi, Alabama, and Colorado. We protect people and property with reliable life-safety solutions—and we’re growing! We’re looking for an experienced Accounts Receivable Specialist to join our Memphis team. If you’re detail-oriented, enjoy solving problems, and have experience with construction or project-based billing, we want to hear from you. As an Accounts Receivable Specialist , you’ll manage billing and collections for construction and service projects, ensuring accuracy, compliance, and timely payments. You’ll work closely with project managers, sales teams, and clients to keep financial operations running smoothly.
Requirements
- Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
- 3+ years of Accounts Receivable experience, including construction or job-cost billing.
- Knowledge of AIA billing, lien releases, retainage, and contract compliance.
- Proficiency with QuickBooks Online, Microsoft Excel (Pivot Tables, Power Pivots), and ERP systems (Oracle, SAP, or NetSuite).
- Excellent organizational, analytical, and communication skills.
- Ability to multi-task, meet deadlines, and maintain confidentiality.
- Strong teamwork and problem-solving abilities.
Responsibilities
- Prepare and process progress billings, AIA documents, change orders, and construction invoices.
- Verify invoices comply with contract terms, lien waivers, retainage, and documentation requirements.
- Monitor A/R aging and follow up on past-due accounts to ensure timely collections.
- Reconcile accounts and resolve billing discrepancies quickly.
- Maintain accurate billing, payment, and collection records.
- Support month-end closing and financial reporting.
- Post cash receipts, reconcile sub-ledgers, and manage deposits.
- Communicate with clients and internal teams regarding invoice and payment status.
- Identify and recommend process improvements for efficiency and accuracy.
Benefits
- Competitive pay
- 401(k) with company match
- Health, dental, and vision insurance
- Paid time off and holiday pay
- Health Savings & Flexible Spending Accounts
- Life, accident, and critical illness insurance
- Professional development and advancement opportunities
- Employee assistance & wellness programs
- Pet insurance and other voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
