Accounts Receivable Specialist

Colonial Security Services • Hillsborough Township, NJ

26d

About The Position

The Accounts Receivable Specialist will manage the full-cycle billing and collections process for our service-based operations. Utilizing NetSuite, you will ensure the accurate recording of revenue, timely issuance of invoices, and proactive management of aging accounts. This role requires a blend of technical proficiency in ERP systems and a "customer-first" approach to resolving billing inquiries.

Requirements

• Experience: 3+ years of experience in Accounts Receivable or General Accounting, preferably in a service-oriented industry (e.g., Consulting, SaaS, Landscaping, Professional Services).
• ERP Expertise: Direct experience using NetSuite is highly preferred (specifically Invoicing, Cash Application, and Customer Center modules).
• Skills: Strong understanding of GAAP as it relates to revenue and receivables.
• Intermediate Excel skills (Pivot Tables, VLOOKUPs).
• Excellent verbal and written communication for client-facing interactions.
• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.

Responsibilities

• Billing & Revenue Management
• Generate and issue high-volume service invoices including more detailed billing requiring backups
• Review sales orders and contracts to ensure billing accuracy and compliance with revenue recognition standards.
• Manage Customer Records in NetSuite, ensuring correct tax schedules, terms, and billing contacts are maintained.
• Cash Application & Reconciliation
• Process and apply daily receipts (ACH, Wire, Credit Card) accurately against open invoices.
• Utilize NetSuite's Electronic Bank Payments or Bank Feeds modules to reconcile deposits.
• Investigate and resolve any payment discrepancies or short-payments.
• Collections & Relationship Management
• Monitor aging reports and execute professional collection outreach via phone and email.
• Leverage NetSuite's Dunning Letters or communication logs to track collection efforts.
• Partner with Account Managers to resolve client disputes
• Reporting & Analysis
• Generate weekly AR Aging reports and provide updates on "at-risk" accounts.
• Assist the Controller with month-end closing tasks, including AR-to-GL reconciliations and bad debt allowance analysis.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree