Accounts Receivable Representative

University of Dayton, Ohio•Dayton, OH

About The Position

Position Summary: The Accounts Receivable Representative reports to the Manager of Student Accounts and performs cashiering and related accounting tasks. This position works independently and is responsible for the following key tasks, as well as related work: Receives money from students, families, 3rd parties and departments; verifies amounts received and prepares and posts cash receipts. Assists Head Cashier in preparing daily cash report; balances cash receipts with daily cash report; prepares bank deposit; sorts back-up documents for deposits and collates them with cash reports. Through cashiering system, enters cash receipt data into proper general ledger accounts; receipts funds received via electronic funds transfer (EFT) and bank wires Responsible for maintaining/balancing the cash vault. Orders currency from servicing bank to maintain adequate cash supplies and fulfill requested currency requests for various department. Processes IRS Form 8300 as needed. Invoicing of third-party agencies, following up on past due invoices and maintaining records of payments received from third-parties. Perform general and administrative duties in support of the overall department, ensuring compliance with all functions Cross train in various functions of the Finance department as needed to ensure seamless business operations Communicates in a professional and service-oriented manner with students, family, faculty, staff and others.

Requirements

High School Diploma
At least two years progressively responsible cash handling, bookkeeping, or accounting experience is required
minimum of one year experience in a customer service environment, or similar environment
Working knowledge of basic accounting processes and procedures
Proven ability to complete tasks with high degree of accuracy
Knowledge of Google Suite, Microsoft Word and Excel
Ability to organize and complete work in a timely manner

Nice To Haves

Associate degree in Accounting/Finance
Two years banking or university cashier experience
Knowledge of Banner, Touchnet and other large ERP Systems
Successful experience working with people from a variety of backgrounds
Knowledge of and sensitivity to a Catholic Marianist work environment

Responsibilities

Receives money from students, families, 3rd parties and departments; verifies amounts received and prepares and posts cash receipts
Assists Head Cashier in preparing daily cash report; balances cash receipts with daily cash report; prepares bank deposit; sorts back-up documents for deposits and collates them with cash reports
Enters cash receipt data into proper general ledger accounts; receipts funds received via electronic funds transfer (EFT) and bank wires
Responsible for maintaining/balancing the cash vault
Orders currency from servicing bank to maintain adequate cash supplies and fulfill requested currency requests for various department
Processes IRS Form 8300 as needed
Invoicing of third-party agencies, following up on past due invoices and maintaining records of payments received from third-parties
Perform general and administrative duties in support of the overall department, ensuring compliance with all functions
Cross train in various functions of the Finance department as needed to ensure seamless business operations
Communicates in a professional and service-oriented manner with students, family, faculty, staff and others